HR Assistant F/M/X

at  Amaris

Job description
The aim of the Human Resources Department is to ensure Mantu’s growth by providing support and career development for all our team members in every aspect of their work experience. The Department is also in charge of international mobility and training, as well as managing payroll and other administrative procedures, and ensuring compliance with local HR regulations.
As an HR Assistant, you will advise and support management on various HR topics such as internal policies and processes, administrative and legal issues, etc for on of our entities worldwide. You’ll also join our HR team to assist with the administration of the day-to-day operations of the human resources functions.
Responsibilities
On-boarding management
Organizing the onboarding of employees (personal documents, contracts, etc)
Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, healthcare)
Explaining, Following-up and controlling working time (days-off, overtime etc)
Personnel administration
Maintaining employees’ database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc)
Ensure affiliation and declaration to local HR organism (insurance, etc)
Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)
Advising employees on Group’s applications use and completion
Supporting HR Departments on global Groups and Training presentations (application, process, etc)
Data collection and reporting
Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the manager
Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests
Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the corrections via the HRO
Tickets handling
Checking, Analysing and telling the employee the status of his/her expense noted
Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them
Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances
Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)
Forwarding administrative documents to the right contact person
Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc and providing leaflets / other type of documents (in applicable countries)
Informing employees about paid leave’s rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures
Training
Research and propose providers and subsidies, obtain quotations (when necessary)

REQUIREMENTS:

BSc Human Resources, or any relevant field
Min 0.5 -1 year of experience in HR or a similar role would be highly beneficial
Ideally Freshly graduated
Good communication, interpersonal skills, attention to details and well-organized
You speak fluent English and French
Proficient in MS Office applications, especially Excel
Ability to work independently; Problem solving; Analytics & reporting
Proven ability to contribute towards the development and implementation of HR programs and initiatives to meet the needs of the organization
Mastery of generative AI (ex: ChatGPT/Poe.com, etc…) is a plus for improving day-to-day productivity
Mantu is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.
Who are we?
Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1000 clients across the globe, we have been rolling out solutions in major projects for over a decade – this is made possible by an international team of 7500 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.
At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here’s what our recruitment process looks like:
Brief Call: Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews (the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study: Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate’s shoes to ensure they have the best possible experience.
We look forward to meeting you

Please refer the Job description for details