HR Assistant at Reiter Affiliated Companies

Oxnard, California, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Jan, 26

Salary

26.0

Posted On

30 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Employee Support, Auditing, Compliance, Onboarding, HR Systems, Communication Skills, Interpersonal Skills, Microsoft Office, Attention to Detail, Problem Solving, Teamwork, Bilingual, Record Keeping, Training Support, Confidentiality, Labor Laws

Industry

Farming

Description

Job Contributions and Key Responsibilities: Employee Support and Front Desk Assistance Serve as the primary contact for employees visiting the ERC for assistance with paycheck requests, paystubs, employment verifications, and other HR-related matters. Provide timely and accurate information to employees by always maintaining a professional and service-oriented demeanor. Cover breaks and absences for HR personnel or as needed. Auditing and Compliance Conduct weekly audits to verify all employment documentation is complete and compliant with company and regulatory requirements Verify that all electronic personnel files and training records are properly uploaded and stored in the HCM system. Compile and distribute audit results to the People Business Partner, Partners, Production Managers and Ranch Managers. Maintain organized digital and physical records in accordance with record retention policies. Separation and Layoff Coordination Prepare and organize layoff and termination packets in compliance with legal timelines and company procedures. Ensure that all employees’ employment status is updated in HCM. Coordinate with the Payroll department to ensure final paychecks are processed accurately and on time according to state and federal labor laws. Support request for crew changes and or reassignment of personnel Onboarding and HR Systems Assist with new hire orientations and ensure all required documentation is properly collected. Enter new hire information into the company’s Human Capital Management (HCM) system promptly and accurately. Maintain up-to-date records of all new hire documentation and arbitration agreements for all companies. Benefits Leaves of Absence Assist Benefits Specialist with the Processing of medical and personal Leave of Absence (LOA) requests, ensuring timely communication with employees and accurate documentation. Assist during Open Enrollment and other benefits-related events. Other HR Department Duties (as assigned to include but not limited to) Assist with HR errands Support HR and Safety training activities, including occasional visits to field locations for employee orientations, training, or special programs. Participate in HR projects and continuous improvement initiatives to enhance employee experience and department efficiency. Maintain confidentiality and ensure compliance with all company policies, procedures, and state/federal regulations. Knowledge, Skills and abilities Basic knowledge of state and federal labor laws Fluency in English and Spanish required. Good communication skills including written, verbal, listening and presentation. Excellent interpersonal skills including a professional and diplomatic demeanor. Proficiency with Microsoft Office such as Word, PowerPoint, Excel and Outlook. Attention to detail and ability to manage multiple projects. Ability to work effectively in a team-oriented environment. Ability to find solutions and resolve problems. Education Level: High school diploma required but AA degree desired, Business or related field. Years of experience: Minimum 2-year experience in admin support, preferable with HR exposure. Licenses: If driving is a necessary part of a job employees are required to possess a valid driver’s license. Languages: English & Spanish:

Responsibilities

The HR Assistant serves as the primary contact for employee support and assists with various HR-related tasks. Responsibilities include auditing employment documentation, coordinating separations, and supporting onboarding processes.