HR Assistant-Statutory at Filinvest Group

Muntinlupa, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Pre-Onboarding, Employee Readiness, Documentation, Data Management, Stakeholder Coordination, Process Compliance, Employee Experience, Communication, HRIS, Data Integrity, Labor Regulations, Audits, Problem Solving, Attention to Detail, Time Management, Team Collaboration

Industry

Hospitality

Description

Job Summary The HR Associate – Pre-Onboarding is responsible for ensuring a smooth, accurate, and compliant pre-employment experience for newly hired employees. This role manages all activities from offer acceptance up to Day 1 readiness, ensuring timely completion of requirements, data accuracy in HR systems, and coordination with internal stakeholders to support a seamless employee start. Key Responsibilities Pre-Onboarding & Employee Readiness Manage end-to-end pre-onboarding activities from offer acceptance until employee Day 1 Communicate pre-employment requirements, timelines, and expectations to new hires Track completion of pre-employment documents, medical exams, background checks, and other compliance requirements Ensure all pre-onboarding requirements are completed accurately and within agreed timelines Documentation & Data Management Prepare, review, and validate employment contracts, offer letters, and onboarding documents Encode and maintain employee information in HRIS and manpower trackers with high data integrity Ensure completeness, accuracy, and consistency of employee records prior to onboarding Maintain organized and auditable pre-onboarding files in compliance with data privacy standards Stakeholder Coordination Coordinate with Recruitment, Hiring Managers, Payroll, IT, and Facilities to ensure Day 1 readiness Provide regular updates on onboarding status, risks, and delays Escalate issues impacting start dates or compliance requirements in a timely manner Process & Compliance Ensure adherence to company policies, labor regulations, and internal controls related to hiring and onboarding Support audits by providing accurate and complete pre-onboarding documentation Identify gaps, inefficiencies, and risks in pre-onboarding processes and recommend improvements Employee Experience Serve as the primary HR point of contact for new hires during the pre-onboarding phase Provide timely responses to inquiries to ensure a positive and professional onboarding experience Support a consistent and standardized pre-onboarding journey across employee groups Qualifications Bachelors degree in Human Resources, Psychology, Business Administration, or related field 1–3 years of HR operations or employee services experience, preferably in onboarding or pre-employment processing PROJECT HIRED FOR 6 MONTHS

Responsibilities

The HR Associate – Pre-Onboarding manages all activities from offer acceptance to Day 1 readiness, ensuring timely completion of requirements and data accuracy. This role also coordinates with various internal stakeholders to support a seamless employee start.