We are looking for a HR Assistant to provide support to the HR team in providing an effective and professional HR provision for all departments. Your key tasks and responsibilities will include:

• Working closely with the HR Director to plan and organise departmental activity and projects in line with our strategic goals.
• Processing of HR related aspects of ISAMS or other campus management information systems.
• Work closely and support the Payroll Officer with processing changes, setting up new employees and regular monthly activity.
• Attending meetings, producing agendas, minutes and action logs
• Support with minute taking as required
• Assist in managing the centralised inbox – responding to all speculative applications and agencies as appropriate and supporting the shortlisting processes.
• Liaising with recruiting managers, agencies and other parties, advertising roles internally and externally as appropriate.
• Development of recruitment materials and candidate information packs.
• Co-ordinate logistics for interviews for professional and support staff as required.
• Support with the organising and delivery of the on-boarding process, working closely with the wider HR team.
• Ensuring that all recruitment administration is completed in a timely manner in conjunction with other team members.
• Prepare Job Descriptions & Person specifications
• Produce contracts of employment, offer letters and associated paperwork.
• Analysis of people data, turnover, benchmarking and producing reports as required.
• General office administration and maintenance of employee files.
• Assist with the management and allocation of core training programmes online.

NB: This job description illustrates the main responsibilities of the job and is not exhaustive. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.

PERSONAL QUALITIES/SKILLS

• Excellent verbal and written communication skills.
• Understanding of and commitment to Stonyhurst’s mission and ethos.
• Working collaboratively with the team, providing support and help when required.
• To have a confident, but also warm and welcoming manner.
• To have a genuine interest in people and in providing a high quality, professional HR service to all Stonyhurst employees.
• To be flexible and adaptable to the operational needs of the HR Department and the College as a whole.
• Work to tight deadlines, prioritising work and ensuring a customer focus
• An excellent level of ICT competence including experience of using Excel, Word and Microsoft Outlook. An ability to use and adapt to different HR systems.
• Punctual, honest and polite.
• Proven ability to deal with confidential matters and with discretion.
• Attention to detail

• Working closely with the HR Director to plan and organise departmental activity and projects in line with our strategic goals.
• Processing of HR related aspects of ISAMS or other campus management information systems.
• Work closely and support the Payroll Officer with processing changes, setting up new employees and regular monthly activity.
• Attending meetings, producing agendas, minutes and action logs
• Support with minute taking as required
• Assist in managing the centralised inbox – responding to all speculative applications and agencies as appropriate and supporting the shortlisting processes.
• Liaising with recruiting managers, agencies and other parties, advertising roles internally and externally as appropriate.
• Development of recruitment materials and candidate information packs.
• Co-ordinate logistics for interviews for professional and support staff as required.
• Support with the organising and delivery of the on-boarding process, working closely with the wider HR team.
• Ensuring that all recruitment administration is completed in a timely manner in conjunction with other team members.
• Prepare Job Descriptions & Person specifications
• Produce contracts of employment, offer letters and associated paperwork.
• Analysis of people data, turnover, benchmarking and producing reports as required.
• General office administration and maintenance of employee files.
• Assist with the management and allocation of core training programmes online