HR Associate- (Tier 1 & 2 Applicants) at UNDP

, , Tunisia -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Recruitment, Performance Management, Client-oriented Approach, Communication Skills, Data Management, Payroll Management, Compensation Management, Learning and Development Planning, Knowledge Sharing, Administrative Support, Team Collaboration, Problem Solving, Creativity, Innovation, Fluency in French, Fluency in Arabic

Industry

International Affairs

Description

Background I. Position Information Job Title: Human Resources Associate Department: Operations Reports to: HR Associate Grade Level: G6 Bureau: PNUD/RBAS/TUNIS Direct Reports: N/A Position Number: 00073104 Position designation: with no mobility requirement Duty Station: Tunis, Tunisia Career Track: General Service Career Stream: Corporate Operations - Human Resources Contract Modality: FTA Local Contract Duration: 2-year FTA II. Background and Organizational Context The UNDP Tunisia Country Office (CO) leads UNDP’s support to Tunisia in the achievement of its national human and sustainable development objectives in alignment with its national Agenda 2030 and the Paris Climate Agreement commitments. UNDP Tunisia works on areas such as 1) inclusive growth and human development; 2) climate action, environment, energy and disaster risk reduction; and 3) governance (inclusive political processes, responsive institutions, rule of law, social cohesion, HIV/health and empowerment of women and youth.The Human Resources (HR) unit provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the CO’s agenda and Sustainable Development Goals. The HR team applies strategic human resource management policies, procedures, programs and solutions – that leverage both technology and analytics – to promote a strong people management culture and high performing, diverse, inclusive and equitable workplace. III. Position Purpose Under the overall guidance of the Operations Manager and direct supervision of the Human Resources Associate (G7), the HR Associate ensures execution of transparent and efficient HR services in the CO. The HR Associate promotes a collaborative, client-oriented approach and supports the maintenance of high staff morale. The HR Associate works in close collaboration with the Programme, Operations, and project teams in the CO, UNDP HQ OHR Business Partners, and staff in GSSC and other UN Agencies to exchange information and resolve complex HR-related issues. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. IV. Key Duties and Accountabilities 1.) Ensure effective administration and implementation of HR strategies and policies. • Ensure full compliance of records and reports with UN rules, regulations, and UNDP policies, procedures, and strategies; effective implementation of the internal controls; and proper functioning of the HR management system and practices. • In consultation with the direct supervisor and office management, support CO HR business processes mapping, and provide input to content elaboration and update of internal HR Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR. Adapt processes and procedures where necessary to meet the needs of CO. • Provide information to management and personnel on the implementation of HR policies, corporate strategies, rules and regulations, HR business processes, and proper use of contractual modalities. • Collect information and support to UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with the direct supervisor. • Collect information on the risk management of Country Office HR activities to proactively manage and mitigate the risk. 2.) Provide HR services to the UNDP CO and other UN agencies, including recruitment and staffing. • Implement recruitment processes in coordination with GSSC and locally with Hiring Managers that includes drafting job descriptions, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, providing support for the submission of compliance reviews as per the actions delegated to the CO. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions. • Facilitate creation and update of positions in ERP (or create positions if delegated) and association and update of positions to chart fields, in coordination with budget owners. • Follow up with Finance staff and GSSC on Global Payroll issues. • Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments, and separations through ERP and other relevant corporate platforms. • Process timely contract management actions, in close coordination with supervisors and senior management. • Provide support to process benefits and entitlements delegated to the CO, as applicable and in coordination with the direct supervisor and management, such as medical evacuations, R&R, safety and security interventions. • Maintain CO staffing table and local rosters where relevant. • Validate cost-recovery charges in ERP for HR services provided by UNDP to other Agencies. • Provide assistance to the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to the CO. • Provide HR support and services to the UN system, including provision of information on personnel benefits and entitlements to UN agencies in line with UNDP policies and in coordination with GSSC as applicable. • Provide administrative support to retirees as applicable. 3.) Ensure proper staff performance management, talent management and career development in CO. • Provide background information and maintain related data acting as Secretary to formal CO management groups responsible for collectively reviewing and discussing CO staff performance, talent, and development needs. • Provide assistance to Performance Management reporting and monitoring. • Provide input to the CO-wide Learning plan’s preparation in consultation with the Senior Management, HR Analyst, and Talent Development Manager. 4.) Ensure facilitation of knowledge building and knowledge sharing in the CO. • Organize training for the Operations and projects staff on HR issues. • Assist in the creation and implementation of a local onboarding plan, leveraging corporate resources. • Synthesize lessons learned and best practices in HR. • Make sound contributions to knowledge networks and communities of practice. 5.) The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. V. Requirements: Education • Secondary education with specialized certification in HR is required • A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement. Experience, Knowledge, and Skills • Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required. • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP. • Experience in the use of online survey tools (e.g., Microsoft Forms, Google Forms, SurveyMonkey) or in visual presentation platforms (e.g., PowerPoint, Canva, data visualization tools) will be an asset. • Demonstrated creativity and innovation in HR practices will be an asset • Client-oriented approach with strong communication skills will be an asset • Prior experience with UNDP/UN agencies or other international organizations will be an asset • Experience in providing various HR services e.g. recruitment, performance evaluations, learning etc will be an asset Language Requirements Fluency in French and Arabic is required Working knowledge in English is recommended Expected Demonstration of Competencies: Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination People Management (Insert below standard sentence if the position has direct reports.) UNDP People Management Competencies can be found in the dedicated site. Cross-Functional & Technical competencies Thematic Area Name Definition Business Development Knowledge Facilitation Ability to animate individuals and communities of contributors to participate and share, particularly externally Business Management Working with Evidence and Data Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making Business Management Operations Management Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms HR Assessment and Selection Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs HR Payroll Management Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports HR Managing Compensation and Benefits Ability to design compensation plans which are aligned to current and future organization needs and market conditions; knowledge of and ability to apply the ICSC compensation methodologies and principles. Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments HR L&D Planning Ability to identify organizational learning priorities aligned with the business strategy using key stakeholder involvement to ensure appropriate learning and optimal return-on-investment VI. Keywords Performance management Career management/development Recruitment Learning planning HR transactions Equal opportunity As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all. Sexual harassment, exploitation, and abuse of authority UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. Probation For all new UNDP fixed term appointments (FTA), including for staff members being transferred or seconded to UNDP under the Inter-Organization Agreement concerning Transfer, Secondment or Loan of Staff, on an appointment of more than one year, continuation of the appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period. Right to select multiple candidates UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Scam alert UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

Responsibilities

The HR Associate ensures execution of transparent and efficient HR services in the Country Office, promoting a collaborative, client-oriented approach. They work closely with various teams to resolve complex HR-related issues and maintain high staff morale.