HR & Compliance Assistant at Young Womens Christian Association of the City of NY

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Mar, 26

Salary

35.0

Posted On

19 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Recruitment, Onboarding, Compliance, Documentation, Problem Solving, Interpersonal Skills, Data Analysis, Organizational Skills, Team Collaboration, Confidentiality, Time Management, Attention to Detail, Communication, Flexibility, Initiative

Industry

Non-profit Organization Management

Description

Description The YWCA of the City of New York (YWCA NYC) is on a mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all. We are a multiracial social justice organization dedicated to addressing issues that emerge at the intersection of race, class and gender. Founded in 1858, the YWCA NYC is the first YW in the United States and part of an international movement of YWs worldwide. We reach more than 3,000 New York City youth each year, offering leadership and advocacy training for young women through our high school Girls Initiatives, and providing after-school COMPASS and SONYC programs for elementary and middle school students in culturally diverse communities. Through culturally responsive programming, we create pathways for the next generation of leaders to reach for their dreams and drive social change. The YWCA NYC’s after-school programs empower the community by giving children the necessary tools to succeed in all facets of life. This is accomplished through creating strong partnerships with the schools, families, children, and community leaders. We strive to positively impact our school community by providing support to children academically, socially, culturally, and physically through a strong model of youth development. The Human Resource Assistant will be joining the organization at an exciting time during which we are looking to expand and grow under a new CEO. The position plays a key role in providing top notch administrative and project support to the Human Resources Manager at our HQ office (currently Hybrid). The ideal candidate is detail-orientated, an effective problem solver and a self-starter. Responsibilities This position will report directly to the Human Resources Manager. Responsibilities include but are not limited to: General Update company organization charts and the employee directory. Assist with recruitment efforts for all exempt and non-exempt personnel. Assist with new-employee orientations and onboarding, including coordination of documentation, system setup, and communication with hiring managers. Oversee the NYC DOE PETS/School Professionals 6000 background clearance process for all OST program staff, ensuring timely fingerprinting, clearance verification, eligibility confirmation, and compliance with DOE, DYCD, and DOHMH requirements. Manage and track FAMS compliance tasks, including documentation, background renewals, licensing requirements, and audit readiness for all OST sites. Support the end-to-end onboarding workflow for OST program hires, ensuring all personnel documents, trainings, and required clearances are completed prior to placement at program sites. Organize HR files and personnel documents (both in-office and in SharePoint). Prepare reports to support human capital data trends for both internal and external stakeholders. Assist with special projects and ad hoc requests. Ensure compliance with all governmental and labor-related reporting requirements, including EEO, ADA, FMLA, ERISA, DOL, Workers’ Compensation, OSHA, and other applicable regulations. Benefits Verifying accuracy of benefit enrollment, benefit changes, etc. Assist with updating insurance brokers/providers with new hires, status changes, and terminations as they pertain to benefits eligibility. Compile required non-discrimination reports for benefit plans as needed. Liaise with audit teams on matters related to HR, staffing, payroll, and benefits. Maintain confidentiality of employee records and information. Ensure compliance with state and federal laws, including COBRA, HIPAA, FMLA, ERISA, and all required labor postings. Requirements Bachelor’s Degree preferred Minimum of two years in the field of human resources Strong interpersonal skills both verbal and written Self-motivated, able to work well independently and take initiative Ability to work collaboratively with a multidisciplinary team Flexible, organized, and dependable with excellent problem-solving skills Proven ability to meet deadlines Strong passion for YWCA NYC’s mission and growth The hours for this position will fluctuate depending on the needs of the operations, general office hours are anywhere from 9:00am – 5:00pm. The role requires occasional travel across New York City. HQ Location: 50 Broadway, 22nd Floor, NY, NY 10004 Job Type: Full-time/ Non-Exempt Salary: $25.00 - $35.00 per hour Expected hours: 35 per week Benefits: Eligibility requirement rules apply Health / Dental/ Vision insurance YWCA Retirement Plan Matching 403(b) Plan Paid time off Life Insurance UNUM Voluntary insurance (Additional Life, Life AD&D, Dep. Life) FSA and employers funded HRA dollars to spend towards out-of-pocket health costs Physical Demands: While performing the duties of this job, the employee is regularly required to talk and listen. This position is very active and requires standing, walking, bending, kneeling, and stooping all day. The employee must occasionally lift and/or move items under 20 pounds. During fire drills, the employee, unless physically unable, will need to use the stairs to go to ground level from the fourth floor. Typing is required for composing emails and writing reports. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The YWCA of the City of New York is an equal opportunity employer and contractor. We provide equal employment and contracting opportunities to all applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The YWCA of New York City utilizes only job- related criteria in making decisions concerning applicants and employees. Moreover, we encourage applicants from historically underrepresented communities to apply.

Responsibilities

The HR & Compliance Assistant will provide administrative and project support to the Human Resources Manager, including recruitment, onboarding, and compliance tasks. The role also involves managing HR files and ensuring compliance with various regulations.