FOCUS & SCOPE

Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:

• Execute day-to-day compliance activities under the direction of the Sr. HR Compliance Specialist.
• Assist in implementing, administering, and evaluating policies and programs related to background checks, drug and alcohol testing, E-Verify, I-9 compliance, and other regulated training requirements.
• Support administration of the company’s OFCCP EEO 16-Step program, Sexual Harassment Prevention Training, and Workplace Violence Prevention initiatives.
• Help coordinate compliance training for federally regulated and non-regulated employees, including developing training materials, facilitating sessions, and maintaining accurate training records.
• Communicate compliance policies, updates, and requirements to employees and leadership in a clear and timely manner.
• Administer and maintain compliance databases, tracking systems, and calendars to ensure deadlines and requirements are met.
• Support audit preparation by gathering documentation, preparing reports, and assisting with internal and external audit requests.
• Prepare routine compliance reports and support federal, state, and local reporting requirements.
• Assist in managing the company’s DOT and Drug & Alcohol programs across departments, including providing DER support and guidance as needed.
• Lead the administration, maintenance, and training of the company’s Motor Vehicle Record (MVR) monitoring program.
• Monitor open compliance items and track completion to ensure timely resolution.
• Participate in compliance risk assessments, self-audits, and policy reviews; help identify gaps and propose process improvements.
• Assist in developing and implementing practical solutions to strengthen compliance programs under the supervision of senior staff.
• Contribute to updates of compliance-related policies, procedures, and training documentation.
• Collaborate with internal teams and provide back-up support to HR colleagues as needed.

RELATIONSHIPS, QUALIFICATIONS AND REQUIREMENTS, & COMPETENCIES

Key Relationships

Reports To:

• Senior HR Compliance Specialist

Direct Reports:

• None

External Clients:

• Regulatory and Government Agencies, Compliance Vendors/Service Providers, and Auditors

Internal Clients:

• Various members of the Teichert Family of Companies involved in hiring and compliance activities.

Role Qualifications & Requirements

Education:

• A Bachelor’s degree in Business Administration, Human Resources, or related field or an equivalent combination of training, education, and experience.

Experience and Industry Expertise:

• Minimum 3-5 years of experience in office administration with increasing responsibilities in Human Resources.
• At least 2 years of experience in Human Resources, regulatory compliance, or similar technical experience with program administration.
• Experience in construction, transportation, safety, or risk management fields a plus.
• Experience with data management and reporting preferred.

Specific Job Requirements:

• Ability to learn and interpret regulations and legal documents with guidance
• Strong attention to detail and accuracy in data management and reporting
• Good written and oral communication skills for routine compliance communications
• Ability to organize work, set priorities, and work effectively under supervision
• Basic problem-solving skills with ability to escalate complex issues appropriately
• Proficiency with MS Office Suite and ability to learn new software quickly
• Willingness to learn HR compliance laws and best practices through training and development
• Team player who works well in a collaborative environment
• Ability to handle confidential information appropriately
• Proven knowledge of FMCSA, PHMSA and DOT regulations
• Attention to detail/accuracy, quick learner and internally motivated to seek out answers, generate ideas, and develop new skills
• Comply, understand, and support corporate safety initiatives to ensure a safe work environment
• Ability and willingness to abide by Company Code of Conduct daily
• Valid driver’s license and ability to drive
• Occasional travel may be required

Competencies:

• Building Relationships
• Conflict Resolution
• Listening
• Planning/Prioritizing
• Initiative
• Dependability
• Judgement/Decision Making
• Learning/Development
• Safety

EMPLOYER DISCLOSURE STATEMENT

The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.

EQUAL OPPORTUNITY EMPLOYER

Teichert and its subsidiaries pride themselves on being an Equal Opportunity Employer. Individuals seeking employment at our company are considered without regards to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.
Applicants with disabilities may be entitled to reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the company. If you are an applicant with a disability, please inform Robert Maxey (RMaxey@teichert.com) if you need assistance completing any forms or to otherwise participate in the application process.

PURPOSE

The HR Compliance Specialist supports the company’s compliance programs by administering policies, systems, and training that ensure adherence to federal, state, and local regulations under the guidance of the Sr. HR Compliance Specialist. This role maintains critical compliance records and reporting, assists with audits, and provides guidance on programs such as E-Verify, DOT & Drug and Alcohol, OFCCP/EEO, and MVR monitoring.

Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:

• Execute day-to-day compliance activities under the direction of the Sr. HR Compliance Specialist.
• Assist in implementing, administering, and evaluating policies and programs related to background checks, drug and alcohol testing, E-Verify, I-9 compliance, and other regulated training requirements.
• Support administration of the company’s OFCCP EEO 16-Step program, Sexual Harassment Prevention Training, and Workplace Violence Prevention initiatives.
• Help coordinate compliance training for federally regulated and non-regulated employees, including developing training materials, facilitating sessions, and maintaining accurate training records.
• Communicate compliance policies, updates, and requirements to employees and leadership in a clear and timely manner.
• Administer and maintain compliance databases, tracking systems, and calendars to ensure deadlines and requirements are met.
• Support audit preparation by gathering documentation, preparing reports, and assisting with internal and external audit requests.
• Prepare routine compliance reports and support federal, state, and local reporting requirements.
• Assist in managing the company’s DOT and Drug & Alcohol programs across departments, including providing DER support and guidance as needed.
• Lead the administration, maintenance, and training of the company’s Motor Vehicle Record (MVR) monitoring program.
• Monitor open compliance items and track completion to ensure timely resolution.
• Participate in compliance risk assessments, self-audits, and policy reviews; help identify gaps and propose process improvements.
• Assist in developing and implementing practical solutions to strengthen compliance programs under the supervision of senior staff.
• Contribute to updates of compliance-related policies, procedures, and training documentation.
• Collaborate with internal teams and provide back-up support to HR colleagues as needed

Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical: Sitting for long periods of time working on the computer or attending meetings. Job site visits require walking on uneven ground, steep slopes, and exposure to extreme temperature and/or humidity. Some lifting of materials and equipment up to 50 lbs.
• Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines. Exposed to the conditions of job sites which can include loud noise, dust, fumes, and extreme weather conditions prevalent at the time. May work various hours, including early mornings, dusk or evenings