Position: HR Coordinator/Assistant
Department: Human Resources and Finance
Reports To: Human Resource and Finance
Do you want to be part of a team where your skills and talents are appreciated?
Where you have opportunity to expand your knowledge and become an expert leader?
Our values: Integrity, Excellence, Innovation, Service, Trust , Accountability and Gratitude.
Join us and be part of our growth and achieve great things together.
ORBIS is a multinational company where we work collaboratively to achieve great results for our Fortune 500 clients.
We are looking for a very committed professional with great energy that truly cares about making a difference in our organization.

JOB SUMMARY:

The HR Coordinator/Administrative Assistant plays a vital role in shaping the employee experience and fostering a positive workplace culture. This role is responsible for managing core human resources functions including recruitment, onboarding, employee relations, benefits administration, compliance, and performance management. As a key culture champion, the HR Coordinator works closely with leadership and employees to ensure the organization remains a supportive, engaging, and inclusive place to work. This role supports our HR operations company wide and partners with various departments to ensure their success.

QUALIFICATIONS:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years of HR experience, preferably in a coordinator generalist role.
• Strong administrative and organizational skills with attention to detail.
• Customer service-orientaed with a positive and professional manner.
• Excellent communication, organizational, and problem-solving skills.
• Proficiency in HRIS systems and Microsoft Office Suite.
• HR certification (e.g., SHRM-CP, PHR) is a plus.

• Recruitment & Onboarding
• Assist with recruitment activities, including posting job openings, screening resumes, scheduling interviews.
• Coordinate and support full-cycle recruitment processes.
• Coordinate the onborading process for new hires, including completing new hire paperwork, conducting new hire orientations, and ensuring compliance with HR policies and procedures.
• Ensure Salesforce database is promptly updated with new hire information, maintaining accuracy and completeness.
• Employee Relations
• Act as a point of contact for employee inquiries regarding HR policies and procedures.
• Support employee engagement and retention initiatives.
• Collaborate closely with managers to provide ongoing guidance, ensuring effective team oversight and prompt resolution of any issues, with support from HR HQ.
• Ensure Salesforce database is up to date with worker information.
• HR Administration
• Maintain employee records in compliance with company policies and legal requirements.
• Assist with HR reporting and analytics.
• Ensure confidentiality and integrity of employee information.
• Partner with upper management to develop, communicate, and distribute comprehensive guidelines and FAQ documents outlining company policies
• Benefits & Compensation
• Administer employee benefit programs including health insurance, retirement plans, and leave policies.
• Provide guidance to employees regarding benefits and compensation-related questions.
• Compliance
• Ensure compliance with federal, state, and local labor laws.
• Assist in creating, maintaining HR policies and procedures.
• Participate in audits and ensure accurate documentation.
• Performance Management
• Support the performance review process.
• Help managers and employees with goal setting and development planning.
• Assist in training and development initiatives.
• Assist with other HR-related tasks as assigned by the HR Manager.