JOB DESCRIPTION JOB TITLE

HR Coordinator

QUALIFICATIONS

· Education level
CIPD Level 3 preferred
· Experience
Proven experience in an HR administrative or assistant role
· Specific skills
Computer literate; good verbal and written skills; attention to detail; presentation skills;
strong organisational skills
· Personal characteristics
Confident personality; ability to liaise with all types of personalities

· Recruitment Support:
o Assist in posting job openings on various platforms
o Screen CVs and coordinate interview schedules
o Assist or conduct recruitment interviews
o Communicate with candidates throughout the recruitment process
· Onboarding:
o Ensure completion of documentation for new starters, to include contracts, right to work checks, pre-employment screening to include references
o Ensure all new starters documentation is completed and filed appropriately
o Arrange and complete Induction of all new employees
· Employee Relations:
o Serve as a point of contact for management inquiries regarding policies and procedures
o Co-ordinate and assist in workplace investigations and disciplinaries
o Co-ordinate and assist in workplace grievances
o Complete Return to Work Interviews on staff after absence
o Conduct exit interviews, along with any remedial actions that may be required
o Ensure all leaver documentation is complete
· Appraisals:
o Liaising with managers and team members to timetable appraisal meetings
o Meet with managers prior to appraisals to run through the manager’s notes of what is to be discussed, ensuring that notes from the previous appraisal have been reviewed
o To be present during the meetings to take notes and give management guidance
o To be responsible for writing up a record of the meeting
· Administrative Tasks:
o Maintain accurate employee records, both manual and in the HR database
o Maintenance and updating of all staff records
o Manage and ensure completion of all HR letters required
o Manage and co-ordinate all statutory leave [e.g. Maternity; Adoption; Paternity; Parental; Carers]
o Ensure training records are completed on a timely basis
o Manage and co-ordinate flexible working requests
o Writing and updating of all job descriptions for current and new employees
o Manage the booking and approval of Holiday requests
o Prepare HR reports and metrics as needed
· Compliance and Policies:
o Help ensure compliance with company policies and procedures.
o Produce relevant management reports as required, e.g. Absence reporting