Friendship Shelter is a non-profit homeless services agency founded in 1988 and dedicated to ending homelessness in South Orange County, one person at a time. Friendship Shelter operates a full spectrum of services to end homelessness, including street outreach, emergency shelter, housing navigation, financial assistance, and permanent housing with supportive services. We believe in a housing-first and harm-reduction approach and value the unique experience of each client we serve. All of our programs employ trauma-informed principles and are housing-focused, low-barrier and client-centered. We are committed to diversity in our workforce and endeavor to create a work experience that is inclusive, meaningful, and effective at ending homelessness.

POSITION SUMMARY

The HR Coordinator aids and facilitates HR processes for our organization as well as oversee the coordination of administrative duties. You will work directly with and assist the HR Manager to fulfill a variety of necessary HR tasks, which includes all steps during the employee life cycle. Additionally, you will help maintain positive employee relations and work to ensure worker satisfaction through education of HR policies, fostering a positive work environment, promoting agency culture, and modeling agency values.

SKILLS, KNOWLEDGE AND ABILITIES

• Detail oriented with strong analytical skills, customer service, work prioritization, problem solving and meticulous attention to detail.
• Self-motivated, focused, positive attitude and proactive.
• Excellent communication (verbal and written) and interpersonal skills.
• Well organized, detail-oriented, and able to handle a fast-paced work environment.
• Able to maintain confidentiality and strong discretionary judgment concerning legal matters, medical records, disciplinary actions, and personal data of candidates, employees, and the company.
• Outstanding organizational skills: including the ability to effectively prioritize deadlines as well as multi-task in a fast-paced environment.
• Demonstrate a high-level of integrity to complete work independently, follow-through, and meet deadlines with minimal supervision.
• Intermediate knowledge in MS Office (Excel, Word, Power Point, Outlook) and excellent computer skills.

ENVIRONMENTAL & PHYSICAL REQUIREMENTS

Office / Non-Sedentary Requirements
The employee must be able to perform the essential functions of the job. Work will be performed in shared spaces within the office environment and will involve interaction with other staff. Typically requires the ability to spend 66%+ hours each workday doing the following activities: stand for extended periods of time, walk, bend, stoop, or climb. May require the ability to lift and/or push up to 25 pounds 33% - 66% of the time.

Experience:

• Administrative: 2 years (Preferred)
• Human Resources: 2 years (Preferred

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Provide a wide range of administrative HR support in the areas of benefits, employee relations, recruitment, training, and onboarding.
• Prepare, maintain, and conduct new hire orientations, including processing paperwork for new hires.
• Assist in the administrative support of employee off-boardings, including submitting IT tickets, deactivating access, and tracking the return of FSI equipment.
• Under the leadership of the HR Manager, be a vital source of human resources information, answering any questions employees may have.
• Support any other special projects as directed by the HR director.
• Work closely with other departments for payroll processing, and update HR Manager on the status of requests as needed.
• Assist with various administrative Human Resources tasks as needed (e.g. Worker’s Comp, verifications of employment, EDD claims, wage garnishment).
• Greet all visitors/vendors who come in through the front door and route appropriately if front desk is not present.
• Create and order business cards and staff ID badges as needed.
• Assist in preparing for admin staff meetings and company events.
• Support any other special projects as directed by the HR Manager.

SUPERVISORY RESPONSIBILITIES

Direct Reports
- This position does not have supervisory responsibilities for direct reports
Indirect Reports
- This position does not have guidance or mentoring responsibilities for indirect reports

Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job.

• 2 years of experience working in an HR or Administrative role.
• Working knowledge of recruitment procedures.
• General knowledge of HR practices and procedures.
• Knowledge of Human Resources Information Systems (HRIS- Paylocity Preferred).
• Basic working knowledge of CA labor law and employment best practices.
• Highly computer literate with solid experience of word processing, spreadsheet and database applications such as excel.
• Fluency with MS Office and relevant HR software.
• Knowledge of Payroll and Benefits.
• Desire to be a part of a team that is passionately committed to ending homelessness.

ADDITIONAL INFORMATION REGARDING FRIENDSHIP SHELTER JOB DUTIES AND JOB DESCRIPTIONS

Job duties include additional responsibilities as assigned by the HR Director or other managers related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. FSI reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. FSI shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.
Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, employees must always record all time worked for FSI (which includes but is not limited to on-site work time at the office, or other work location; required waiting time; administrative time; and work-related travel time).
Job Type: Full-time
Pay: $25.00 - $26.52 per hour
Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

• How many years of payroll experience do you have?

Experience:

• Administrative: 2 years (Preferred)
• Human Resources: 2 years (Preferred)

Ability to Commute:

• Laguna Woods, CA 92637 (Required)

Ability to Relocate:

• Laguna Woods, CA 92637: Relocate before starting work (Preferred)

Work Location: In perso