HR COORDINATOR

At Lanes Group nothing is more important than the health, safety and well-being of our people and our customers. It’s a major reason we are the UK’s largest independent specialist infrastructure delivery partner of choice with a turnover in excess of £530 million, (EBITDA £45m), with over 4,000 brilliant people and a countrywide network of operational locations. Our services cover the majority of the FTSE 100 & 250 respectfully.
Strong leadership being at our heart, supporting our people ensuring they are engaged with purpose, rewarded and recognised whilst delivering absolute exacting operational excellence being a leading entity and enviable delivery team embracing quality and compliance in our overarching delivery, one of our fundamental key differentiators.
In this critical role of ensuring our organisation is known for being the best in everything we do, known for leaving a legacy of absolute quality and compliance and keeping our promises at all times is our absolute mantra.
We operate 24/7 and as such you are required to work flexible hours, weekends and participate in an on-call rota. Full training / PPE / use of company equipment will be provided to ensure that all our staff have the right tools, competency, and confidence to undertake the work to Lanes’ high standard of operation regardless of background or previous experience.
Reporting to the Head of People, the HR Coordinator will be responsible for delivery of a full range of human resource services. One of your main roles will be to provide expert professional advice and support to managers and employees on all aspects of people management, which fully reflects current employment legislation and best practice.
Position: HR Coordinator
Location: Guildford Office, (Guildford, Surrey); Please note this role is in office only
Job Type: permanent, full-time
Hours: Monday to Friday, 37.5 hours (8:30am-5pm)

QUALIFICATIONS & REQUIREMENTS:

• CIPD Level 3 or higher (or equivalent qualification) will be beneficial
• A full UK drivers licence is essential as you will have to travel to depots on our network

Due to continued growth and development, we are now looking for customer focused people to join us in our People Team, working on our Logistics Management Contract service to deliver real and effective solutions to people-oriented problems.

• Work closely with line managers and employees, providing them with expert guidance, coaching and support on a range of HR activities in order to ensure a consistent and fair approach to people management.
• End to end administrative support to the HR team. This includes processing new starters, change of details and leavers on to the HR database.
• Ensure that references are obtained and completed for previous employees applying for a new job.
• Provide general advice to employees and line managers on administrative issues connected with absence, holidays, maternity / paternity and general HR policies and procedures.
• Provide efficient, effective and accurate support to the HR process by ensuring accurate administration and achievement of deadlines through thorough accuracy and diligence checks.
• Provide data and reports to the management team as required, including monthly sickness and absence reports.
• Supporting the HR department in conducting investigations particularly in relation to sickness and timekeeping concerns.
• Producing probation, investigation and disciplinary outcome letters.
• Supporting the Talent Acquisition Specialist with recruitment activities.
• Oversee the onboarding and induction processes in collaboration with the Talent Acquisition Specialist.
• Updating and maintaining the HR Information System data.
• Producing probation, investigation and disciplinary outcome letters.
• Provide timely and accurate reports and information to the Company’s benefit providers ensure that all starters, leavers and grade changes are captured.
• Assist in the implementation of employee engagement and well-being initiatives.
• Ensure that all new starter documentation is returned and recorded on to the HR database.
• Provide administrative and generalist support to the HR team as requested.
• Conduct training sessions for managers and aspiring leaders.
• Respond to ad hoc HR queries on a day-to-day basis.
• Be aware of all Lanes Group policies and your responsibilities towards them.
• Embrace and promote Lanes Group values and culture.
• Undertake ad hoc projects, tasks or duties as and when required or requested by the Senior Leadership Team.

So if you enjoy working in a dynamic team, providing expert advice and support across the business, where no two days are the same and want to join a growing company that values your expertise - while also investing in your professional development and career progression - then we are the right Company for you.
What is essential is the ability to work proactively and professionally, quickly assessing HR issues and delivering practical and efficient solutions to support both employees and managers, ensuring a positive and productive workplace.