HR Coordinator – Operations & Payroll at Etraveli Group

Uppsala, Uppsala County, Sweden -

Full Time

Start Date

Immediate

Expiry Date

03 May, 26

Salary

0.0

Posted On

02 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HRIS Administration, Payroll Processing, Data Integrity, Employee Support, Stakeholder Management, Communication, Confidentiality, Detail-Oriented, Results-Driven, Service-Minded, Digital Literacy, Jira Management, Google Sheets Proficiency, Excel Proficiency, Process Improvement, Time Reporting

Industry

Software Development

Description

Etraveli Group is the globally leading company for tech solutions and fulfillment capabilities for online sales of flights. We are here to solve complexity, by connecting millions of flights and travelers across the globe, from search and selection to trip and beyond. We hold consumer online travel agency brands like Mytrip, GoToGate & Flight Network and serve Booking.com with flights. Etraveli Group has also established strategic partnerships with companies like Skyscanner, Google Flights, TUI, etc. Every day we strive to make the world smaller for our customers and bigger for our people. Our diverse team of more than 3000 passionate professionals is what makes us the industry’s tech wonder and the best in the world at what we do. Our major offices are in Sweden (HQ), Greece, India, Canada, Poland and Uruguay. As an HR Coordinator you will report to our Manager - HR Operations. The role is based at our office in Uppsala. About the role As an HR Coordinator, you play a key role in keeping HR operations running smoothly and supporting the company’s growth. You handle day-to-day administration, keep HR data accurate, and help improve processes, while being comfortable working with HR systems and digital tools. Key responsibilities: HR Systems & Data Management Maintain and administer the company’s HRIS to ensure the integrity of all employee data. You will be responsible for the data quality in the HR System and maintaining accurate digital personnel files. This stretches from core HR data to scheduling administration. Payroll Management Drive the preparation of the monthly payroll cycle in Sweden by compiling and verifying data such as sick leave, salary changes, one-time payments, bonuses, deductions, and unpaid absences (HR system and payroll system is integrated). Support with payroll preparation to our external payroll provider(s) for our international markets. You will help ensure they receive accurate data on time, that local payrolls are processed correctly and collaborate closely with our colleagues in Finance. Support with reporting (tax authorities, SCB, internal controls, audits, etc.) and insights coming from time reporting / payroll such as overtime, sick leave and care of child. Employee Support Maintain and update the personnel handbook and serve as the first point of contact for all employee HR-related inquiries. You will manage and resolve requests and questions coming in via Jira (+ email and Slack). Provide answers regarding company policies, leave entitlements, and system access. Proactively communicate general employee matters to managers and employees. Document management Issue, review and share documents such as employment agreements / addendums / employment certificates Benefits & Insurance Administration Administer and answer questions regarding employee insurance plans (health, pension, life insurance) together with an external provider. Reviewing expenses in our expense tool. Invoice management. Finance Support Collaborate closely with Finance regarding accounting, accruals and payments. Requirements Digital Literacy: You are tech-savvy and possess strong computer literacy. You are comfortable working across multiple systems simultaneously (e.g., HRIS, Jira, Slack, Payroll portals) and can learn new tools quickly. Google Sheets (and Excel) will be your new best friends. Payroll processing: An understanding of payrolls processing is key as everything you will do will more or less have an impact on payroll, directly or indirectly. Stakeholder Management: You have experience interacting with various stakeholders—from employees to external providers—ensuring professional and smooth collaboration. Communication Skills: You have the ability to communicate clearly, effectively, and professionally in English, both verbally and in writing. Proficiency in Swedish is considered a strong bonus but is not a requirement. Integrity & Discretion: You handle sensitive information with the utmost care. You understand the importance of maintaining confidentiality and exercising discretion in all HR matters. Detail-Oriented & Accurate: You possess exceptional attention to detail and excellent judgment. Whether you are entering data into the HRIS or reviewing payroll figures, you take pride in ensuring high accuracy. Reliable & Results-Driven: You are organized, respect deadlines and can prioritize your workload effectively in a fast-paced environment to always deliver what is expected of you. Service-Minded & Positive: You approach challenges with a positive, "can-do" attitude. You enjoy solving problems for others and strive to provide excellent support to your colleagues. To succeed in this role To succeed, you are a tech-savvy data enthusiast with a passion for absolute accuracy. You possess the digital literacy to master our HRIS and spreadsheets, ensuring data integrity as the foundation for our payroll processes. You understand the critical link between system entries and salary payouts, and while you are service-minded, your true strength lies in managing the digital flows that keep HR efficient. Benefits Working at Etraveli Group means working at a fast-growing company with high ambitions in becoming the number one Online travel agency worldwide. The culture at the company embraces complexity and we like to keep the entrepreneurial spirit even as we grow into being a larger company. With us you can enjoy: A flexible working environment. We work on a hybrid-model where you can choose to work two days from home and you will have two weeks per year that you can choose to work from a remote location. Office in the city – A central location with great access to public transport and lunch spots just around the corner. Healthcare allowance – Each employee receives a maximum allowable amount each year according to the Swedish Tax Agency to spend on health-promoting activities such as a gym card, massage etc. Pension and health insurance – Through partners we offer a comprehensive pension and health insurance so that you can get help quickly in case of an accident. Daily breakfast – To kick the day off just right, breakfast is available at the office every morning. As part of this recruitment process, we will be conducting background checks. You will be able to read more information and give your consent to this process in the application form. Diversity disclaimer At Etraveli Group we value diversity; we pride ourselves on being a company represented by people of all different backgrounds. During hiring, we are committed to ensure equality and promote diversity in the workplace at every selection stage. As such, we provide the same opportunities for all candidates regardless of race, religion or belief, gender, nationality, ethnicity, sexual orientation, age, marital status, disability, or any other characteristic protected under any anti-discrimination law or regulation.

Responsibilities

The HR Coordinator maintains and administers the company's HRIS, ensuring data integrity across core HR data and scheduling administration, while also driving the monthly payroll cycle preparation in Sweden.