Description

Oxford Economics, a leading economic forecasting and consulting firm, is looking to expand our Human Resources (HR) team. The HR Coordinator will play an important role in delivering efficient, accurate and responsive HR support across Oxford Economics, with a particular focus on our UK, Europe and Asia Pacific offices.

The role will support the full employee lifecycle, from onboarding and induction through to employee changes and offboarding. It will also provide support across HR data and reporting, payroll, benefits, HR systems, learning and development, performance reviews and wider HR projects.

This is a broad role and would suit someone who is keen to develop their HR career. We are looking for someone who is curious, ambitious and willing to learn, rather than someone who simply wants to process HR administration. There will be opportunities to take on additional responsibilities, develop knowledge across different areas of HR and contribute ideas about how we can improve our processes and employee experience.

Key Responsibilities

HR Operations and Employee Lifecycle

• Coordinate the onboarding process for new joiners, including preparing documentation and ensuring all relevant information is collected before their start date.
• Deliver or support HR inductions and coordinate onboarding sessions and events.
• Prepare employment contracts, offer letters, contract amendments and other employee correspondence.
• Process employee changes including promotions, salary changes, transfers, changes to working arrangements and other contractual updates.
• Maintain accurate and up-to-date employee records across HR systems and internal records.
• Support right-to-work, visa and immigration checks in line with relevant requirements.
• Coordinate probation processes and ensure relevant managers are reminded of key dates and actions.
• Support maternity, paternity, parental leave, sabbaticals and other employee lifecycle processes.
• Coordinate the offboarding process, including leaver documentation, system updates, payroll notifications and exit processes.
• Respond to day-to-day HR queries from employees and managers, escalating more complex matters to the appropriate HR colleague.
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Payroll and Benefits

• Support monthly payroll processes by ensuring employee changes and relevant information are accurately recorded and submitted within payroll deadlines.
• Review payroll information and help identify discrepancies before payroll is finalised.
• Support the administration of employee benefits including private medical insurance, dental insurance, pension arrangements, Cycle to Work and other benefits.
• Work with external providers and internal Finance colleagues where required.
• Maintain accurate benefit and payroll records and support periodic audits and reconciliations.
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