HR Coordinator at pmX Group

Huntsville, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Aug, 26

Salary

53000.0

Posted On

15 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Coordination, Onboarding, Background Screening, I-9 Compliance, E-Verify, ADP Workforce Now, HRIS Management, Employee Records Maintenance, Labor Law Knowledge, Confidentiality, Time Management, Multi-tasking, Written Communication, Verbal Communication, Detail Orientation, Administrative Support

Industry

Description

Summary: The Human Resources Coordinator serves as a vital partner to our teams, helping us to cultivate a positive and engaging work environment across a distributed workforce. This role is highly administrative yet deeply human- centric, ensuring that the transition from "candidate" to "employee" is seamless, compliant, and welcoming. Working closely with department leaders, you'll help manage rigorous pre-employment screenings (background checks, drug tests, etc.) and executing a comprehensive onboarding program that sets the tone for the employee experience. This is a remote position. Essential Job Duties:  Act as the primary point of contact for candidates to coordinate the hiring process with hiring managers.  Initiate and monitor background checks and drug screenings in accordance with local and federal laws.  Address any discrepancies found during the screening process by working directly with the candidate, HR leader, and the third-party screening vendors.  Prepare and send digital offer letters and new-hire paperwork (i.e. I-9s, E-Verify).  Ensure 100% compliance with Form I-9 requirements, including timely completion of Section 2 within three business days of the hire date.  Coordinate with branch support team to ensure laptops, phones, credit cards, etc. are ready before Day 1.  Accurately enter new hire information into the HRIS system, ADP Workforce Now.  Maintain employee records and HR databases, ensuring data accuracy and confidentiality  Serve as a key resource for new employees to ensure a smooth integration and resolve any immediate concerns. Other Duties:  Performs other duties as requested Knowledge, Skills, & Abilities:  Basic HR knowledge  Solid understanding of labor laws and I-9 verification requirements  Experience with ADP Workforce Now or similar HRIS platforms  Proactive, organized, detail-orientated self-starter  High "attention to detail" to manage multiple background checks and start dates simultaneously.  Ability to clearly and effectively communicate ideas related to policies and procedures and provide guidance to management and employees verbally and in writing  Ability to maintain confidentiality and discretion in handling sensitive employee data and PII (Personally Identifiable Information)  Ability to manage time effectively and efficiently  Ability to multi-task with minimal direct in-person supervision  Regular and reliable attendance Minimum Qualifications:  High School Diploma or equivalent  1-3 years of HR or office management experience  Possess a valid driver’s license  Eligible to work in the U.S. without sponsorship Preferred Qualifications (not required):  Human resources certification Physical Demands:  Ability to operate computer, phone and other office equipment as needed  Ability to access to a secure, private, and high-speed internet connection suitable for handling sensitive HR data and video calls.  Ability to work effectively using a personal computer for long periods of time  Ability to sit/stand at a home or office workstation for extended periods of time  Ability to maintain a professional, distraction-free environment for virtual meetings and candidate interactions.  Ability to read, write, speak, hear, see, think, communicate, concentrate, learn, and work  Ability to perform the essential functions of the position with or without reasonable accommodation Leap Service Partners, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Responsibilities

The HR Coordinator manages the transition from candidate to employee by coordinating hiring processes and executing comprehensive onboarding programs. Key duties include conducting pre-employment screenings, ensuring I-9 compliance, and maintaining accurate employee records in the HRIS.