HR Coordinator at QUEST FOOD MANAGEMENT SERVICES LLC

Lombard, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

65000.0

Posted On

31 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Unemployment Claims Administration, Onboarding Process, Work Authorization, Form I-9, Employee File Maintenance, Employment Verification, Policy Interpretation, Personnel File Audits, Clerical Support, Payroll Administration, New Hire Orientation, Event Planning, Communication Skills, Interpersonal Skills, Organizational Skills

Industry

Hospitality

Description

Position Summary The Human Resources Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization's Human Resources department. Essential Functions · Cascades the vision of Quest Food Management Services, ensuring the Quest vision, values and founding principles are effectively communicated, understood and practiced. · Demonstrates commitment to Quest Mission, Vision, and Values through actions on a daily basis. · Assists with unemployment claims administration, including document gathering, response preparation, and hearing support. · Processes weekly terminations timely and maintains accurate and detailed termination records. · Assists with new hire onboarding process, including work authorization process (completion of Form I-9). · Maintains accurate and confidential employee files, records, and documentation in accordance with company policy and legal requirements. Supports completion of employment verification requests. · Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management. · Conducts periodic audits of personnel files, on-boarding records, and other HR documentation to ensure accuracy and compliance. · Provides clerical support to the HR department. · May assist with payroll administration, including troubleshooting routine employee questions and coordinating correction as needed. · Conducts or assists with new hire orientation. · Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations. · Performs other duties as assigned. Job Requirements/Specifications Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required. Required: · Associate's degree in related field or 1-2 years of prior HR/office experience required. · Excellent cooperation skills and team orientation and flexibility is required. · Some knowledge of U.S. labor and employment laws. · Excellent verbal and written communication skills. · Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. · Excellent organizational skills and attention to detail. · Proficient with Microsoft Office Suite or related software. · Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Ability to maintain professionalism and a positive attitude in the workplace · Demonstrated ability to consistently communicate a clear understanding of internal and external customer expectations and adapt as appropriate to exceed their needs · Proven ability to focus attention on determining what can be done to make progress · Demonstrated ability to understand and determine priorities, effectively manage time and develop work plans in order to accomplish tasks and/or projects · Proven ability to clearly organize and effectively convey information · Demonstrated ability to analyze data and make process improvement reco

Responsibilities

The HR Coordinator supports the Human Resources department by performing essential administrative tasks, including assisting with unemployment claims, processing terminations, and managing new hire onboarding, while ensuring compliance with company policies and legal requirements. This role also involves answering standard employee questions, conducting file audits, providing clerical support, and potentially assisting with payroll administration and special event planning.