• Provide administrative support to the HR team, including maintaining/enhancing e‑files, preparing presentations, and drafting correspondence.
• Support the HR team through the employee lifecycle, including submitting onboarding/offboarding tickets (with IT, facilities and HRIS teams) and preparing correspondence.
• Monitor workflow and process activities for employees and contractors to ensure the HR Business Partner (HRBP) team is aware of upcoming actions.
• Provide administrative support to the benefits team, including invoice review and remittance preparation for third‑party vendors (savings plan, benefits, pension).
• Support the compensation team with calendar management and preparation of meeting materials.
• Provide cross‑functional recruitment support, including posting positions, tracking recruitment collateral, preparing new‑hire gifts, and supporting onboarding sessions.
• Support training initiatives, including scheduling, sending reminders, tracking attendance, booking rooms, and preparing materials.
• Develop and maintain internal HR process documents, such as invoice workflows and training‑tracking procedures.
• Conduct research on HR‑related topics and support HR initiatives and programs.
• Maintain documentation and records, ensuring accurate file management and document control.
• Provide general administrative support, including calendar management, meeting material preparation, travel coordination, and expense processing.
• Support budget administration, including invoice attestation, tracking, payment processing, and maintaining budget documents.
• Assist with HR projects and initiatives as needed.
• Respond to general inquiries and provide information or assistance as required.
• Serve as backup to other team HR members as needed.

Qualifications and Professional Experience

• Post-secondary education in Human Resources, Business, Office Administration, or related discipline.
• Certified Human Resources Professional (CHRP) is considered an asset.
• Minimum 3 years of progressive experience.
• Fluent in Microsoft Applications with advanced proficiency in Excel and PowerPoint.
• Knowledge of Microsoft Dynamics 365 HCM, Success Factors, or equivalent experience would be an asset.
• Knowledge of Power BI would be considered an asset.
• Commitment to continuous learning and improvement.
• Experience in HR administrative support functions related to all aspects of the employee lifecycle.
• Exceptional organizational skills with the ability to coordinate and progress a high volume of tasks.
• Strong analytical skills and data visualization skills.
• Resourceful and able to learn quickly.
• Agile with changes in workflow and volume of requests.
• Strong attention to detail, able to meet deadlines and adjust to changing priorities.
• Maintains confidentiality, calm under pressure and demonstrates a high level of professionalism.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.