Full job description

ABOUT PURE PEPTIDES

Pure Peptides LLC is a fast-growing Dubai-based peptides company with an in-house laboratory and a rapidly expanding team. We operate at high volume — 100+ orders per day — serving both B2B clinic and doctor networks and direct consumers across the UAE, with active expansion into international markets.

We are hiring fast. We are building systems. And we need someone who can run the people function — recruitment, HR, and admin — so the COO is focused on strategy, not process. This is one of the most important hires we are making right now.

THE PURPOSE OF THIS ROLE

Right now the COO is running recruitment, HR, and admin on top of everything else. That stops with this hire. This person takes full ownership of the entire people function — finding staff, vetting them, trialling them, hiring them, onboarding them, managing their contracts, salaries, and visas, and keeping the org chart current at all times.

You are also responsible for maintaining a live hiring and firing plan — so the company always knows what it needs, why, and where every role sits. This is a strategic function, not just an admin one.

FULL SCOPE OF RESPONSIBILITIES5.1 Recruitment — End to End

• Own the full recruitment process for every role across the company
• Source candidates proactively — do not rely on inbound applications alone
• Design and send task trials before every interview — this is mandatory for all roles
• Screen, vet, and interview all candidates before they reach the COO
• Present a shortlist with a clear recommendation to the COO for final approval
• Move fast — the company is growing and delays in hiring have a direct business cost

Live Headcount & Org Planning

• Maintain a live headcount plan at all times — current team, open roles, planned hires
• When a new role is needed, prepare a structured proposal for the COO covering: why the role is needed, where it sits in the structure, who it reports to, and estimated cost
• Maintain an up-to-date org chart — updated immediately after every hire, exit, or restructure
• Proactively flag to the COO when headcount is falling behind business needs
• Maintain a firing risk register — flag underperforming roles or people issues early

Salary Management — Sole Owner

⚠ Salary processing is owned exclusively by this role. No other team member handles salary data or payroll inputs.

• Own the end-to-end salary process for all staff — remote and Dubai-based
• Maintain a salary register — every employee, current pay, review dates, agreed changes
• Process monthly salary inputs accurately and on time
• Track and document all approved salary changes, increments, and deductions
• Manage overtime records — only COO-approved overtime is processed
• Flag salary review dates to COO minimum 30 days in advance
• Treat all salary information with strict confidentiality

Visa & Immigration Coordination

• Take full ownership of all visa research Ali has initiated — pick up and complete it
• Work with Jemima, COO, Ali, and the PRO company to confirm and action all visa requirements
• Be the single point of contact between Pure Peptides and the PRO company
• Maintain a live visa tracker — every Dubai-based team member, status, expiry, action required
• Flag all renewals minimum 60 days before expiry
• Manage new visa applications for incoming Dubai hires end-to-end

Contracts & Compliance

• Issue contracts to all current staff without one — immediate priority from day one
• Maintain a contracts register — every employee, status, expiry, renewal date
• Ensure all contracts comply with UAE Labour Law
• Draft and issue offer letters for every new hire before their start date
• Maintain confidential, organised employee files for every team member

Onboarding

• Own onboarding for every new starter — remote and in-house
• Every new hire has a signed contract, system access, and a clear first-week plan before day one
• Maintain a standard onboarding checklist used for every hire without exception
• Check in with every new hire at 30 days
• Set up a company email address for every new starter before their first day — no starter begins without one
• Ensure every new starter completes the Pure Peptides onboarding Google Form — this captures visa status, expected salary, and personal information required for their records
• Monitor form completion and chase any outstanding submissions within 48 hours of start date
• The current Google Form system is the baseline — this person is encouraged to propose improvements, but any new system requires COO approval before implementation

Jemima Support

• Work closely with Jemima on any people, admin, or expansion-related tasks she needs support on
• When Jemima is unavailable, provide cover on any tasks within your scope
• Keep Jemima informed on all active recruitment and HR matters

FULL SCOPE OF RESPONSIBILITIES5.1 Recruitment — End to End

• Own the full recruitment process for every role across the company
• Source candidates proactively — do not rely on inbound applications alone
• Design and send task trials before every interview — this is mandatory for all roles
• Screen, vet, and interview all candidates before they reach the COO
• Present a shortlist with a clear recommendation to the COO for final approval
• Move fast — the company is growing and delays in hiring have a direct business cost

Live Headcount & Org Planning

• Maintain a live headcount plan at all times — current team, open roles, planned hires
• When a new role is needed, prepare a structured proposal for the COO covering: why the role is needed, where it sits in the structure, who it reports to, and estimated cost
• Maintain an up-to-date org chart — updated immediately after every hire, exit, or restructure
• Proactively flag to the COO when headcount is falling behind business needs
• Maintain a firing risk register — flag underperforming roles or people issues early

Salary Management — Sole Owner

⚠ Salary processing is owned exclusively by this role. No other team member handles salary data or payroll inputs.

• Own the end-to-end salary process for all staff — remote and Dubai-based
• Maintain a salary register — every employee, current pay, review dates, agreed changes
• Process monthly salary inputs accurately and on time
• Track and document all approved salary changes, increments, and deductions
• Manage overtime records — only COO-approved overtime is processed
• Flag salary review dates to COO minimum 30 days in advance
• Treat all salary information with strict confidentiality

Visa & Immigration Coordination

• Take full ownership of all visa research Ali has initiated — pick up and complete it
• Work with Jemima, COO, Ali, and the PRO company to confirm and action all visa requirements
• Be the single point of contact between Pure Peptides and the PRO company
• Maintain a live visa tracker — every Dubai-based team member, status, expiry, action required
• Flag all renewals minimum 60 days before expiry
• Manage new visa applications for incoming Dubai hires end-to-end

Contracts & Compliance

• Issue contracts to all current staff without one — immediate priority from day one
• Maintain a contracts register — every employee, status, expiry, renewal date
• Ensure all contracts comply with UAE Labour Law
• Draft and issue offer letters for every new hire before their start date
• Maintain confidential, organised employee files for every team member

Onboarding

• Own onboarding for every new starter — remote and in-house
• Every new hire has a signed contract, system access, and a clear first-week plan before day one
• Maintain a standard onboarding checklist used for every hire without exception
• Check in with every new hire at 30 days
• Set up a company email address for every new starter before their first day — no starter begins without one
• Ensure every new starter completes the Pure Peptides onboarding Google Form — this captures visa status, expected salary, and personal information required for their records
• Monitor form completion and chase any outstanding submissions within 48 hours of start date
• The current Google Form system is the baseline — this person is encouraged to propose improvements, but any new system requires COO approval before implementation

Jemima Support

• Work closely with Jemima on any people, admin, or expansion-related tasks she needs support on
• When Jemima is unavailable, provide cover on any tasks within your scope
• Keep Jemima informed on all active recruitment and HR matters

WHAT WE ARE LOOKING FOR7.1 Essential

• Minimum 3 years in HR, recruitment, or people operations — ideally both
• Proven experience running end-to-end recruitment — sourcing through to onboarding
• Strong knowledge of UAE Labour Law and employment compliance
• Experience coordinating UAE visa and immigration processes including PRO liaison
• Experience owning payroll or salary processing
• Excellent written and spoken English — non-negotiable
• Proficient in Google Workspace — Docs, Sheets, Drive, Gmail
• Able to work independently, manage multiple priorities, and move fast

Strongly Preferred

• Experience working remotely for a UAE or GCC-based company
• Experience managing an org chart and headcount planning
• Background in fast-growing SME or startup environments
• Familiarity with HRIS tools, ATS platforms, or HR management software

The Person

• Moves fast — this company does not slow down for process
• Takes full ownership — does not wait to be told
• Discreet — handles sensitive salary, HR, and people information daily
• Organised — manages multiple open roles and HR tasks simultaneously without dropping anything
• Direct communicator — presents clearly to the COO with a recommendation, not just options

THIS ROLE IS NOT FOR YOU IF

⚠ Please read carefully before applying.

• You have only done one side of this role — either HR or recruitment, not both
• You are not comfortable being the sole owner of salary and payroll processes
• You have no experience with UAE visa coordination or PRO liaison
• You need a structured environment with existing systems already in place
• You are slow to respond or require significant direction to stay on track
• Your English is not at a professional written and spoken business standard

HOW TO APPLY

Send your CV and a short cover note — maximum 200 words. No cover note means no review.

Pay: AED4,000.00 per month

Work Location: In person

 

Full job description

Job Title: HR Executive / HR Coordinator

Location: Dubai, UAE

Job Type: Full-Time (On-site)

Job Summary:

We are looking for an organized and proactive HR Executive / HR Coordinator to manage daily HR operations, recruitment activities, employee coordination, and administrative tasks. The ideal candidate should have experience in UAE HR practices and be able to handle multiple responsibilities efficiently.

Key Responsibilities:

• Manage end-to-end recruitment processes, including job postings, screening, interviews, and onboarding
• Coordinate employee documentation, contracts, and HR records
• Support visa, labor, and employee-related processes in coordination with relevant departments
• Maintain attendance records and employee files
• Assist in HR policies, procedures, and employee engagement activities
• Prepare HR reports and maintain confidentiality of employee information
• Coordinate with management for staffing requirements
• Handle general HR administrative tasks as required

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 2–3 years of HR experience in UAE preferred
• Knowledge of UAE labor laws and HR procedures
• Experience with recruitment and employee coordination
• Good communication and organizational skills
• Proficient in MS Office applications
• Ability to work independently and manage priorities
• Work Location: In person