Employee Administration

• Manage the full employee lifecycle, from onboarding to offboarding, ensuring all required documentation (e.g. contracts, right-to-work checks) is completed.
• Maintain accurate and up-to-date employee records in Planday, ensuring compliance with GDPR and right-to-work regulations.
• Act as the first point of contact for employee queries regarding payroll, holidays, and benefits.
• Administer employee benefits, such as private healthcare, pensions, and life insurance, ensuring eligibility and enrolment are handled efficiently.

Payroll & Attendance

• Oversee employee attendance records in Planday, ensuring shift data, absences, and holidays are accurately recorded.
• Work with department heads to verify and resolve any discrepancies in recorded working hours before payroll submission.
• Prepare and validate payroll data from Planday for processing, ensuring accuracy in hours worked, overtime, and leave adjustments.
• Ensure payroll deadlines are met by coordinating with department managers and the payroll provider.

Recruitment Support

• Support the General Manager with recruitment for management-level roles, including organising candidate documentation, scheduling interviews, and handling offer letters.
• Assist Heads of Department with recruitment for departmental roles, including posting job adverts, managing applications via Workable, and coordinating interview logistics where required.
• Maintain and update Workable, ensuring job postings, candidate records, and recruitment workflows are accurate and up to date.
• Ensure new starters have completed all necessary documentation (e.g. right-to-work checks, contracts).
• Work with Heads of Department to coordinate smooth inductions, including setting up new employees in Planday and providing essential HR materials (e.g. policies, name badges).

Operational HR Support

• Ensure company policies on attendance, dress code, and conduct are clearly documented, up to date, and effectively communicated to employees.
• Provide support to department heads in implementing policies, ensuring consistency across all teams.
• Maintain and update HR documentation, including employment policies, handbooks, and procedural guidelines, ensuring compliance with regulations.
• Assist with HR reporting, including absenteeism, holiday balances, and workforce data, to support management decision-making.

General Estate Administration

• Maintain a structured tracking system for estate licences, insurance policies, and compliance records, ensuring timely renewals and adherence to regulations.
• Ensure accurate record-keeping of essential compliance checks, such as food safety, health & safety audits, and operational certifications.
• Liaise with department heads to keep them informed of upcoming renewals and compliance deadlines, providing administrative support as needed.
• Handle straightforward administrative tasks related to estate operations, while operational matters are managed by the relevant departments.

Finance Administration

• Work as an effective member of the finance & admin department
• Upload supplier credit and sales invoices as required.
• Ensure accurate journal entries in line with approved chart of accounts
• Provide monthly debtor reports to operational teams for collection

REQUIREMENTS

• Strong organisational skills with exceptional attention to detail.
• Proven experience in HR administration, payroll processing, or general office administration.
• Experience using HR and payroll systems such as Planday, Xero, and Workable (or similar).
• Ability to manage multiple tasks and meet deadlines in a dynamic environment.
• Strong communication and interpersonal skills, with the ability to work collaboratively with employees and managers.
• Knowledge of GDPR, employment law, and payroll compliance regulations is highly desirable.

Please refer the Job description for details