COMPANY SUMMARY

Join the dynamic team at SBM, a leading multi-disciplinary engineering firm renowned for its innovative and collaborative approach to building solutions. With a vibrant culture that fosters personal growth and forward-thinking, we’re on the lookout for passionate professionals to expand our team.
At SBM, our core values of drive, humility, and balance shape everything we do. We believe in ambitious goals, learning from one another while maintaining a healthy work-life harmony.
Located in London and Kitchener, SBM serves a diverse range of private and public sector clients across Southwestern Ontario. We offer a wide range of services including Geomatics, Planning, and Civil, Structural, Mechanical, and Electrical engineering. Our team of over 130 dedicated experts—including engineers, trainees, technologists, planners, and support staff—thrives in an energetic environment where creativity and collaboration are at the forefront.
If you’re eager to grow and make an impact, SBM is the place for you!

POSITION OVERVIEW

As our HR Operations Specialist, you’ll be the go-to person for the smooth functioning of our HR systems, processes, and employee experience. You’ll manage day-to-day HR operations, including Vantagepoint administration, benefits and compensation administration, and onboarding. You’ll also create and communicate policies, administer employee surveys, and handle recruiting when needed. This role is in our London office and may require occasional travel to our Kitchener office.

Key Responsibilities

• Promote positive working relationships across the team that reflects the SBM culture
• Be the ‘go to’ person for employee inquiries related to HR policies, processes and programs
• Manage the cyclical HR Operations activities
• Serve as the administrator for SBM’s ERP system including PTO ( Deltek Vantagepoint), ensuring accurate employee data management, reporting, and system updates.
• Support the annual compensation review and administration including Pay Equity
• Manage benefits and RRSP administration including enrolments, changes, and terminations; liaise with providers.
• Draft, update, and communicate HR policies in line with legislation and company needs.
• Administer employee surveys and analyze results to inform action plans.
• Gather and analyze key HR KPI’s
• Participate with special HR initiatives and projects to improve processes, systems, and the overall employee experience.
• Source and create training materials and facilitate HR related internal training
• Support and coach Employee Leads on Performance Management
• Onboarding new hires, ensuring a seamless and welcoming experience, including onboarding employee in ADP’s WFN system.
• Offboarding employees including terminations and exit interviews.
• Co-chair the Health and Safety Committee.
• HR Representative on the Social Committee.
• Occasional support with recruitment.
• Administrative duties as required.
• Other duties assigned by the HR Director or Principals.

Skills/Qualifications

• 3+ years of HR operations or generalist experience
• Relevant business and/or HR education
• CHRP designation is an asset.
• Experience with Deltek Vantagepoint is an asset.
• Solid knowledge of Ontario employment legislation and HR best practices.
• Strong organizational skills with the ability to manage multiple priorities in a busy office environment.
• Excellent communication skills and a customer-service mindset.
• Proficiency in MS Office Suite.
• Experience with survey tools is an asset.
• Valid G license is an asset.
• Legally eligible to work in Canada.

Why Join Us

• Collaborative, people-focused culture.
• Opportunities to grow and expand your HR expertise.
• Competitive compensation and benefits package.

• Promote positive working relationships across the team that reflects the SBM culture
• Be the ‘go to’ person for employee inquiries related to HR policies, processes and programs
• Manage the cyclical HR Operations activities
• Serve as the administrator for SBM’s ERP system including PTO ( Deltek Vantagepoint), ensuring accurate employee data management, reporting, and system updates.
• Support the annual compensation review and administration including Pay Equity
• Manage benefits and RRSP administration including enrolments, changes, and terminations; liaise with providers.
• Draft, update, and communicate HR policies in line with legislation and company needs.
• Administer employee surveys and analyze results to inform action plans.
• Gather and analyze key HR KPI’s
• Participate with special HR initiatives and projects to improve processes, systems, and the overall employee experience.
• Source and create training materials and facilitate HR related internal training
• Support and coach Employee Leads on Performance Management
• Onboarding new hires, ensuring a seamless and welcoming experience, including onboarding employee in ADP’s WFN system.
• Offboarding employees including terminations and exit interviews.
• Co-chair the Health and Safety Committee.
• HR Representative on the Social Committee.
• Occasional support with recruitment.
• Administrative duties as required.
• Other duties assigned by the HR Director or Principals