HR Generalist & Office Manager at Inspired HR

Victoria, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

75000.0

Posted On

26 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Administration, BambooHR, Benefits Support, Employee Support, Performance Management, Recruitment, Onboarding, Training Coordination, Document Management, Vendor Management, Office Management, Event Organization, Safety Compliance, Organizational Skills, Communication Skills, Interpersonal Skills

Industry

Human Resources Services

Description

Job Title: HR Generalist & Office Manager Location: Victoria, BC Reports To: President Type: Full-Time Role Overview We’re looking for a proactive, detail-oriented HR Generalist & Office Manager to support people operations, onboarding, compliance training, and the daily office environment. This multi‑faceted role suits someone who thrives in a fast-paced setting, enjoys wearing multiple hats, and is passionate about delivering a great employee experience from hire to ongoing development. Key Responsibilities Human Resources Administration BambooHR administration: annual setup of time-off policies; review/update vacation balances and entitlements; process title changes and employment updates. Benefits support: assist with benefits administration and education, including RSP matching program. Employee support: respond to employee inquiries, escalate complex HR issues to the HR Consultant, and support day‑to‑day HR operations. Performance management: maintain performance review records, schedule reviews, and upload documentation. Recruitment and Selection Sourcing: place job ads and work with Inspired HR (or other partners) to pre-screen candidates. Interviewing: conduct first- and sometimes second-stage interviews with managers. Selection: perform reference checks, prepare offer letters and, where required, employment contracts. Onboarding and Orientation Onboard communications: send onboarding emails and ensure new hires are included in generalized onboarding training; work with managers to define required onboarding content. ISO onboarding: coordinate onboard ISO-related activities as assigned, administer test and grade it for personnel files. New hire follow-up: perform 30-60 days check-ins, remind managers to set up 90 days reviews with their new staff System setup: set up new hires in SharePoint and Bamboo; upload training documents and employee records. Learning, Compliance, and Training Coordination Training programs: coordinate Knowledge Software training (WHMIS and other programs) and schedule additional company-required training. Certificates: maintain and follow up on training certificates; monitor expirations and renewals. Safety groups: oversee the First Aid Group and serve as a member of the Joint Health & Safety Committee (JHSC) for relevant training and compliance and follow up with remote workers. Learning opportunities: deliver training at company lunches, support individuals seeking training, and train young workers. Systems, Records, and Administration Document management: upload and organize training materials and HR documents in SharePoint and Bamboo; ensure records are accurate and accessible. Purchasing and vendor management: coordinate purchases of supplies, office items, and food; act as point person for office-related vendors and service providers. Operational lists: maintain the parking roster and the food allergies list. Office Management Facilities: oversee office maintenance and cleanliness, including coordinating junk removal and general tidiness. Events: organize company-wide events and activities, including monthly luncheons, recognition programs, and the annual holiday party. Work environment: ensure the office supports productivity, safety, and a welcoming culture. Salary: CAD $60,000 - 75,000/ year Requirements Qualifications and Skills Experience: 3+ years in HR, office management, or combined operations role. Systems knowledge: experience with BambooHR (preferred), SharePoint, and learning/knowledge management platforms. Recruitment & onboarding: demonstrated experience placing ads, interviewing candidates, performing reference checks, issuing offer letters/contracts, and running onboarding programs. Training & compliance: working knowledge of WHMIS and health & safety training; experience tracking certifications and ISO onboarding desirable. Skills: strong organizational skills, attention to detail, excellent communication and interpersonal abilities, and a hands‑on, solutions‑oriented mindset. Other: comfortable coordinating cross-functional initiatives.

Responsibilities

The HR Generalist & Office Manager will support people operations, onboarding, compliance training, and the daily office environment. This role involves managing HR administration, recruitment, onboarding, training coordination, and office management tasks.