Venesky-Brown’s client, a public sector organisation in Lochgilphead, is currently looking to recruit a HR Systems Administrator for an initial 24 weeks contract with potential to extend on a rate of £170/day (Inside IR35). This role can be home based, hybrid or on site.

ESSENTIAL SKILLS:

• iTrent experience
• SCQF level 6 (3 Highers or equivalent) ideally in maths or computing
• Experience working with complex systems and databases
• Experience using Microsoft Office packages at an advanced level
• Numerate- competent at interpreting and manipulating formulae with mathematical and logical operators
• Customer Focused
• Working with others
• Delivering Results
• Innovative thinking
• Managing change
• Team leadership
• The postholder must be able to demonstrate a personal commitment to upholding the strictest levels of confidentiality in relation to the role

DESIRABLE SKILLS:

• HNC or equivalent
• Systems Administration experience
• Working knowledge of HR and Payroll, Performance Management, Time Recording and Document Management Systems
  If you would like to hear more about this opportunity please get in touch.

• Support the Programme Manager (systems development) to develop relevant services and service plans by working in partnership with colleagues (within and out with the service) and by taking personal responsibility where appropriate for planning how these are delivered effectively and efficiently to service users. In particular:
• Assist with the systems element of management information reporting, planning and developing appropriately to ensure relevant, accurate high quality information can be generated.
• Assist with planning the implementation of new working practices and systems to ensure appropriate set up of configuration parameters and user access rights, that effective usage procedures are developed, and that training and testing requirements can be met at appropriate stages, while allowing operational requirements to continue to be met as well.
• Assist with planning to ensure the smooth implementation of any changes to the council’s HR and OD systems
• Support the Development Officer to deliver high quality services and best value to service users by ensuring that all agreed plans are implemented efficiently and effectively. In particular:
• Assist with development and delivery of procedures for use in relation to the effective operation of HR and OD Systems including the following responsibilities:
• Configure and maintain usage of relevant modules, setting up and maintaining configuration parameters and user access rights.
• Using systems analysis and programming techniques to support the maintenance and enhancement of HR and OD systems
• Coordinate and liaise with relevant staff to test new releases of software, and manage availability of the test system to meet requirements for training and testing.
• Assist with set up of integration requirements and testing for integration with HR & OD Systems as required.
• Ensure all interfaces to other systems operate with integrity on a day-to-day basis, reconciling as required between the systems.
• Resolve faults if possible and refer any that cannot be resolved to the suppliers and/or the Council’s IT Service Desk as appropriate.
• Develop specifications for HR & OD Systems functionality for development by other suppliers as appropriate.
• Participate in meetings with other users of HR & OD Systems.
• Participate in internal and external working groups as appropriate.
• Assist Programme Manager (Systems Development) with the development of HR and OD systems by:
• Acting as project assistant for change projects involving HR and OD systems
• Developing and implementing communications plans to support change projects
• Develop and implement testing programmes to support systems development projects
• Delivering and developing training and guidance materials to support change projects in relation to systems development
• Co-ordinate training delivery from consultants and develop skills to subsequently train directly and to train staff to act as trainers on HR & OD Systems, training both in procedures and in system usage.
• Act as a first point of contact for all internal users and develop systems to communicate with users in an effective manner. Assist users with the development of reports.
• Work with the Senior Admin Officer/ Admin Officers to develop reporting and regular management information in a user friendly format supporting the development and maintenance of catalogues for reporting
• Assist the Development Officer to manage relevant budgets by ensuring that any expenditure is appropriate, within allocated budget limits at all times and that accurate financial records are maintained.
• Support the Programme Manager (Systems Development) to develop, implement and maintain appropriate performance management reporting systems as a means of managing and monitoring the team’s performance, to ensure standards are maintained, improvements developed and issues addressed in a timely manner.
• In particular:
• assist with tracking of business process benefits.
• develop and maintain information on the Corporate Performance Management System (Pyramid).
• ensure targets are recorded and reported in relation to key performance indicators for internal and external reporting.
• All employees must follow the Council’s health and safety policies, standards, systems and procedures and must follow any additional health and safety instructions required by their line management. Employees who manage staff (and/or control workers from outside bodies) must ensure that they comply with the Council’s health and safety at work procedures and ensure that all workplace risks are assessed, suitable control measures are put in place and that these are communicated to the workforce in a way they understand.