JOB DESCRIPTION

Position Title: Human Resource Manager (one-year maternity contract term)
Department: Human Resources
Reports To: Chief Operating Officer (COO)
In Charge Of: HR Operations – All Gold’s Gym Calgary Locations (Five)

POSITION SUMMARY

We are seeking a dedicated and knowledgeable Human Resource Manager to cover for one year maternity leave to lead and manage all aspects of our HR operations across five Gold’s Gym locations in Calgary. This role is responsible for the full scope of HR functions including recruitment, performance management, payroll coordination, legal compliance, employee relations, benefits administration, policy development, and organizational development. The ideal candidate will demonstrate leadership in HR strategy and hands-on operational effectiveness.

Major Responsibilities (including but not limited to)

• Maintain updated job descriptions and job requirements for all roles.
• Lead full-cycle recruitment: posting, interviewing, onboarding, and reference checks.
• Advise managers on candidate selection and hiring decisions.
• Calculate scores for performance appraisals.
• Support leadership in disciplinary procedures, employee counseling, and conflict resolution.
• Issue warning letters to managers when performance or conduct does not meet company expectations, following due process.
• Monitor legal compliance with labor laws and government regulations (federal/provincial).
• Conduct internal investigations and maintain accurate records of HR activities.
• Maintain and organize HR records and documentation (digital and physical).
• Plan and document Joint Health & Safety Committee (JHSC) meetings, ensuring compliance and follow-up.
• Coordinate with Service Canada for payroll-related inquiries and government submissions.
• Act as the main point of contact for Alberta Health Services (AHS) inquiries and compliance.
• Prepare and issue employment letters, including offer letters, termination letters, and reference letters.
• Administer employee benefits programs (e.g., Manulife benefits), ensuring staff enrollment, claims processing, and resolving any issues related to benefits.
• Serve as the Manulife benefits point of contact, assisting staff with benefits inquiries and guiding them through the claims process.
• Manage employee vacation requests, leave of absence tracking, and other HR-related administrative tasks.
• Work closely with ADP to ensure accurate payroll processing, entering new employees into the system, and updating payroll data as necessary.
• Resolve payroll issues in collaboration with ADP, addressing discrepancies, missed payments, or benefit deduction errors.
• Generate payroll and HR-related reports (e.g., tax forms, benefit deductions, employee hours) to ensure accurate record-keeping and reporting to the COO and other stakeholders.

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, or a related field; equivalent work experience will be considered.
• Minimum 2 years of HR management or senior-level HR experience.
• Proven knowledge of Alberta labor laws, employment standards, and HR best practices.
• Strong interpersonal and communication skills; able to engage across all staff levels.
• Proficiency with ADP payroll system, HR software, and Microsoft Office Suite (Word, Excel, PowerPoint).
  Job Types: Full-time, Fixed term contract
  Contract length: 12 months
  Pay: $27.00-$30.00 per hour
  Expected hours: 40 per week

Benefits:

• On-site gym
• On-site parking

Work Location: In person
Expected start date: 2025-09-0

• Maintain updated job descriptions and job requirements for all roles.
• Lead full-cycle recruitment: posting, interviewing, onboarding, and reference checks.
• Advise managers on candidate selection and hiring decisions.
• Calculate scores for performance appraisals.
• Support leadership in disciplinary procedures, employee counseling, and conflict resolution.
• Issue warning letters to managers when performance or conduct does not meet company expectations, following due process.
• Monitor legal compliance with labor laws and government regulations (federal/provincial).
• Conduct internal investigations and maintain accurate records of HR activities.
• Maintain and organize HR records and documentation (digital and physical).
• Plan and document Joint Health & Safety Committee (JHSC) meetings, ensuring compliance and follow-up.
• Coordinate with Service Canada for payroll-related inquiries and government submissions.
• Act as the main point of contact for Alberta Health Services (AHS) inquiries and compliance.
• Prepare and issue employment letters, including offer letters, termination letters, and reference letters.
• Administer employee benefits programs (e.g., Manulife benefits), ensuring staff enrollment, claims processing, and resolving any issues related to benefits.
• Serve as the Manulife benefits point of contact, assisting staff with benefits inquiries and guiding them through the claims process.
• Manage employee vacation requests, leave of absence tracking, and other HR-related administrative tasks.
• Work closely with ADP to ensure accurate payroll processing, entering new employees into the system, and updating payroll data as necessary.
• Resolve payroll issues in collaboration with ADP, addressing discrepancies, missed payments, or benefit deduction errors.
• Generate payroll and HR-related reports (e.g., tax forms, benefit deductions, employee hours) to ensure accurate record-keeping and reporting to the COO and other stakeholders