Full job description
Roles & Responsibilities
HR Operations & Employee Management
- Manage full employee lifecycle: recruitment, onboarding, performance evaluation, promotions, disciplinary actions, and separation.
- Approve employee leave requests based on eligibility and in line with UAE Labor Law.
- Screen applications for salary increments, prepare justifications, and obtain management approvals.
- Maintain up-to-date employee files, employment contracts, and HR records.
Payroll & Compensation
- Prepare and process monthly payroll, ensuring accuracy and confidentiality.
- Approve staff overtime based on department managers' validated reports.
- Review and approve employee leave salary, gratuity, and air ticket entitlements as per company policy and UAE Labor Law.
- Coordinate with finance for disbursement and ensure timely payments.
Employee Benefits & Claims
- Oversee and approve claims related to employee benefits including:
- Gratuity settlements at end of service.
- Annual air ticket claims.
- Leave salary in accordance with eligibility and tenure.
- Verify claims and supporting documents before submission for final approval and payment.
HR Policies & Compliance
- Create, implement, and update HR policies, procedures, and employee handbooks, Job Descriptions
- Develop and enforce Occupational Health & Safety (OHS) policies in accordance with UAE law and industry best practices.
- Ensure full compliance with SPSA (Sharjah Prevention and Safety Authority) to avoid violations or penalties.
- Lead internal audits and maintain readiness for inspections.
UAE National Pension (GPSSA)
- Register eligible UAE National employees in the General Pension & Social Security Authority (GPSSA).
- Review and approve monthly pension contribution invoices and coordinate timely payments with the finance team.
- Ensure continued compliance with GPSSA regulations.
Visa, Travel & Accommodation Management
- Manage all visa-related processes including new visas, renewals, Emirates ID, medicals, and labor contracts.
- Roles & Responsibilities
HR Operations & Employee Management
- Manage full employee lifecycle: recruitment, onboarding, performance evaluation, promotions, disciplinary actions, and separation.
- Approve employee leave requests based on eligibility and in line with UAE Labor Law.
- Screen applications for salary increments, prepare justifications, and obtain management approvals.
- Maintain up-to-date employee files, employment contracts, and HR records.
Payroll & Compensation
- Prepare and process monthly payroll, ensuring accuracy and confidentiality.
- Approve staff overtime based on department managers' validated reports.
- Review and approve employee leave salary, gratuity, and air ticket entitlements as per company policy and UAE Labor Law.
- Coordinate with finance for disbursement and ensure timely payments.
Employee Benefits & Claims
- Oversee and approve claims related to employee benefits including:
- Gratuity settlements at end of service.
- Annual air ticket claims.
- Leave salary in accordance with eligibility and tenure.
- Verify claims and supporting documents before submission for final approval and payment.
HR Policies & Compliance
- Create, implement, and update HR policies, procedures, and employee handbooks, Job Descriptions
- Develop and enforce Occupational Health & Safety (OHS) policies in accordance with UAE law and industry best practices.
- Ensure full compliance with SPSA (Sharjah Prevention and Safety Authority) to avoid violations or penalties.
- Lead internal audits and maintain readiness for inspections.
UAE National Pension (GPSSA)
- Register eligible UAE National employees in the General Pension & Social Security Authority (GPSSA).
- Review and approve monthly pension contribution invoices and coordinate timely payments with the finance team.
- Ensure continued compliance with GPSSA regulations.
Visa, Travel & Accommodation Management
- Manage all visa-related processes including new visas, renewals, Emirates ID, medicals, and labor contracts.
- Coordinate international business travel, including visas, flights, and accommodations for senior managers.
- Ensure all travel logistics are confirmed before departure and aligned with business objectives.
Employee Equipment & IT Coordination
- Coordinate with the IT department to resolve office-wide technical issues and ensure operational efficiency.
- Ensure new employees receive the necessary office equipment, tools, system access, email credentials, and mobile devices (if applicable) upon onboarding.
- Oversee the inventory and issuance of office tools, laptops, printers, SIM cards, etc., ensuring proper records are maintained.
- Liaise with IT on the procurement, configuration, and maintenance of systems used by HR and other departments.
Government & Telecom Liaison
- Serve as the authorized company representative with Etisalat and other telecom providers.
- Handle matters related to corporate mobile plans, internet connections, technical support, and renewals.
- Liaise with MOHRE, GDRFA, SPSA, Civil Defense, and Municipality on legal and compliance matters.
Insurance & Claims
- Manage medical insurance and workers’ compensation insurance applications and renewals.
- Submit and follow up on insurance claims related to medical needs or worksite injuries.
- Ensure all insurance coverage is in effect and up to date.
Safety & Employee Training
- Ensure implementation of factory and workplace Health & Safety protocols.
- Coordinate staff training programs such as:
Basic First Aid
Basic Safety Officer Courses
- Maintain training records and schedule regular refreshers.
Financial & Administrative Oversight
- Approve employee reimbursements and monthly business expenses after verifying compliance and documentation.
- Monitor and manage general office requirements (supplies, maintenance, utilities).
- Act as the company’s Etisalat authorized representative, managing account and service needs.
- Supervise administrative support staff and ensure cross-departmental coordination.
Office Management
· Oversee daily office operations, ensuring a clean, safe, and organized work environment.
· Manage office supplies, equipment maintenance, utilities, and facility services.
· Supervise administrative staff and assign daily responsibilities.
· Ensure office policies are followed for efficiency and workplace harmony.
Pay: From AED8,000.00 per month
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