HR & Office Administrator at Cobalt Benefits Group LLC

Exeter, New Hampshire, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

30.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Human Resources Support, Vendor Management, Employee Onboarding, Recruiting Coordination, Microsoft Office Suite, Paylocity, Time Management, Interpersonal Communication, Confidentiality, Event Planning, Internal Communications, LMS Administration, Facilities Coordination, Workplace Safety, Data Collection

Industry

Insurance

Description

Description The HR & Office Administrator supports both the employee experience and day-to-day office operations to ensure a professional, organized, and efficient workplace environment. This role serves as a key administrative partner to Human Resources while overseeing office coordination, vendor management, workplace readiness, employee engagement support, and internal administrative functions. Essential Responsibilities Office Operations & Facilities Coordination Receive, sort, distribute, and process incoming and outgoing mail and packages throughout the day. Maintain efficient mail handling, shipping, and tracking processes. Monitor inventory levels and coordinate ordering of office, kitchen, restroom, and operational supplies. Maintain supply budgets, vendor records, and office purchasing documentation. Serve as the primary onsite contact for building vendors, maintenance providers, cleaning services, and delivery personnel. Coordinate routine office services including maintenance requests, water delivery, vending, and other facility-related needs. Greet visitors, manage deliveries, and support building access procedures as needed. Maintain current vendor and building contact information. Coordinate annual fire extinguisher inspections, fire alarm testing, and maintain related documentation. Human Resources & Administrative Support Provide administrative support to Human Resources including scheduling, surveys, data collection, and departmental coordination. Assist with onboarding activities including new hire welcome coordination, workstation preparation, and ordering nameplates or employee materials. Support recruiting activities including posting positions, coordinating interviews, scheduling communications, and maintaining candidate documentation. Maintain employee information within HR systems, including Paylocity updates as directed. Assist with Learning Management System (LMS) administration, reporting, and course completion tracking. Support time and labor reconciliations such as PTO or sick time adjustments as requested. Maintain confidentiality of employee, payroll, and company information at all times. Assist departments with approved employee recognition items and administrative projects as needed. Employee Engagement & Event Coordination Serve as an active member of the company Event Committee. Assist with planning, coordination, setup, breakdown, and logistics for company meetings, employee events, and engagement activities. Coordinate distribution of approved employee recognition items and company materials. Support remote employees through shipment coordination and event participation logistics. Assist with travel arrangements and meeting coordination as needed. Internal Communications & Administrative Support Maintain and update approved content on the company intranet homepage, including announcements, employee updates, and recognition items. Support internal communications through approved communication platforms and distribution tools. Monitor online company reviews and share trends or concerns with HR leadership. Maintain communication and coordination with office coordinators or administrative contacts across multiple locations. Safety & Workplace Readiness Coordinate quarterly safety meetings and maintain attendance documentation. Maintain workplace safety and emergency preparedness materials. Upload and maintain safety-related training materials within the LMS. Support workplace safety initiatives in partnership with Human Resources and leadership. Requirements Qualifications Education Associate degree in Human Resources, Business Administration, or related field preferred. Minimum of two (2) years of experience in human resources, office administration, or administrative coordination required. Previous experience supporting office operations, employee onboarding, recruiting coordination, or vendor management preferred. Experience working in a professional office environment. Skills & Competencies Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent verbal and written communication skills. Professional, customer-service-oriented approach with strong interpersonal skills. High level of discretion and ability to handle confidential information appropriately. Proficiency in Microsoft Office Suite and ability to learn internal systems and technology platforms. Experience with HRIS platforms such as Paylocity preferred. Ability to work independently while collaborating effectively across departments. Physical Requirements Ability to lift and carry up to 25 pounds. Ability to walk throughout the office multiple times daily. Ability to perform routine office activities including standing, bending, and carrying supplies. Ability to sit for prolonged periods while working at a computer. Ability to regularly use a computer, keyboard, and telephone. Ability to view and operate a computer screen for extended periods of time. Work Schedule & Availability This position requires regular onsite attendance in Exeter, NH Monday – Friday 8:00 AM -4:30 PM to support office operations, employee needs, vendor coordination, and time-sensitive administrative functions. Benefits After successfully completing a waiting period, eligible Full-time employees have access to our comprehensive benefits package, including: Fantastic medical, dental, and vision insurance* Twice annual employer HSA contributions, covering 50% of the HDHP plan’s annual deductible! Company provided Basic Life and AD&D Company paid Short-Term and Long-Term Disability** Flexible Spending Accounts* 401(k) Retirement Plan with up to a 6% employer-match** WOW! (100% fully vested after 3 years) 10+ paid holidays Generous paid vacation and sick time Annual Volunteer Paid Day Annual Tuition Reimbursement Annual Health and Wellness Reimbursement Lots of fun company events Who We are As a trusted third-party administrator (TPA) specializing in self-funded benefit plans, Cobalt Benefits Group (CBG) is committed to helping employers find high-quality coverage at a cost they can afford. We administer self-funded insurance benefits through our three companies: EBPA, Blue Benefit Administrators of Massachusetts, and CBA Blue. With over 30 years of experience and a dedicated team of more than 200 employees, we work collaboratively to build customized self-funded health plans, manage claim payments and disputes, and administer other specialized programs such as FSAs, HSAs, COBRA, and retiree billing. Join us as we match employers across our region with the right solutions for their employee benefit needs. To learn more about working at CBG, visit https://www.cobaltbenefitsgroup.com/careers/. Benefit Waiting Period Notes: *60 day waiting period **90 day waiting period

Responsibilities

This role manages day-to-day office operations, including facilities coordination, vendor management, and supply procurement. Additionally, it provides administrative support to the HR department for onboarding, recruiting, and employee engagement activities.