Job Scope:Reporting to the Director, Human Resource Manager - Canada, the HR/Office Administrator role supports various Human Resource and Office functions including reception, inventory, administration and General Enquiries.

• Job ResponsibilitiesHuman Resources Duties: Processing all data entry in HRIS
• Filing and maintaining employee records
• Preparing standard letters (employment letters, benefits forms)
• Assisting with onboarding paperwork
• Responding to basic employee inquiries
• Maintaining vacation, attendance, and HR documentation (basically HR documentation only)
• Responding to employee queries about policies, benefits, and procedures
• Helping implement and enforce HR policies and procedures in accordance with labor laws
• Ensuring confidentiality of all employee information and HR files
• Responsible for maintaining inventory, distribution and ensuring availability of uniforms
• Coordinating the RAIC process for all employees
• Representing Plaza Premium as a Fire warden for the office building.
• Assigning Smart Travellers Point monthly.
• Updating data base for Gym benefit monthly
• Compile and file FTEs in SharePoint monthly
• Issuing Employee ID Badges
• Organizing Employee Engagement activities such as Monthly Birthday celebration in Mississauga office.
• Responsible for sending various communication via HRCanada email address to all active employees regarding different topics.
• Coordinating Word of Wisdom Monthly with other stations Office Administration Duties:
• Managing day-to-day office operations (e.g., supplies, equipment maintenance, vendor coordination, kitchen order such as coffee, healthy snacks, etc)
• Serving as the first point of contact for visitors' access, deliveries, and general inquiries · Organizing meetings, company events, and travel arrangements
• Maintaining office cleanliness and ensuring a safe, professional work environment
• Tracking expenses and assisting with invoice processing and POs
• Ensuring the common areas, especially the kitchen, is clean and organized. Ensuring coffee machine is functional and replenished with coffee beans, dishwasher is started/empty every day, fridge is clean and free from old food left behind.
• Handling incoming phone calls, emails, and correspondence, ensuring timely responses.
• Providing administrative support to the office staff, HR and management teams as needed.
• Helping maintain office efficiency through process improvement initiatives.
• Assisting with operational licensing documentation, application processes and tracking.
• Assisting in handling and performing day-to-day tasks, problem solving, guiding employees through processes and administrative tasks
• Ad-hoc projects as assigned from time to time