DESCRIPTION

We’re looking for a proactive and people-focused HR & Office Administrator to join our People Team in Cambridge. This is a dynamic and varied role which blends HR administration, office coordination, employee engagement and social responsibility. You’ll be a central figure in creating a great place to work and ensuring smooth, professional support for our employees and the wider business.
You’ll be working as part of a collaborative small local team to support initiatives across the whole employee lifecycle from welcoming new joiners to planning company-wide social events. This is a very hands-on role where no two days look quite the same.

SKILLS KNOWLEDGE AND EXPERTISE

Required skills, knowledge and experience:

• Previous experience in an administrative role (HR, office or general administration)
• High level of accuracy and attention to detail in written and verbal communication
• Good knowledge of Microsoft Office suite including Excel, Word and PowerPoint
• Excellent organisation skills and the ability to manage multiple priorities
• Self-motivated with the ability to work on your own initiative
• Excellent administration skills
• A strong focus on teamwork & collaboration
• A proactive and positive approach to delivering excellent internal customer service

Desired skills, knowledge and experience:

• Experience managing or supporting internal social responsibility or charity programmes
• Prior experience planning or coordinating corporate events and internal communications
• Familiarity with booking and managing corporate travel

HR Administration & People Support:

• Manage the onboarding experience for our new joiners including preparation of new starter documentation, co-ordinating induction plans and delivering a smooth onboarding process for every new employee.
• Maintain and update employee records in our HR Information System (Workday), ensuring accuracy and compliance with data policies.
• Own all HR administration including, maintenance of personnel files, management of department templates and intranet pages, ensuring documentation is up to date and compliant with company standards.
• Prepare employment contracts, onboarding packs, reference requests, and manage administration of the offboarding processes.
• Coordinate and report on our annual employee engagement survey, including communication to the business.
• Provide first-line support for employee queries, escalating where appropriate, and supporting the People Team with employee relations.
• Support recruitment activities including, liaise with candidates, schedule interviews and assessments, and maintain recruitment documentation.
• Lead and manage our social responsibility initiatives, including researching charity partnerships and organising fundraising events.

Office & Operations Administration:

• Act as a point of contact for office-related queries and support day-to-day office operations in collaboration with the Facilities Manager.
• Organise and coordinate internal and external meetings, conferences, and company-wide sessions (e.g. all-hands meetings) and organisation of company-wide social events including our Summer and Christmas parties.
• Manage UK and overseas travel for staff including visa applications, flights, accommodation, and car hire, maintaining a strong relationship with our travel provider.
• Provide administrative support to employees on long-term secondment, including settling-in support and housing logistics.
• Process purchase orders, correspondence, post and general administration across multiple departments.
• Support wellbeing initiatives and manage the on-site health and fitness membership schemes.