HR & Office Manager at EVERIENCE

Brussels, Brussels-Capital, Belgium -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resource Management, Office Management, Payroll Processing, Document Management, Invoicing Management, Contract Drafting, Subcontractor Management, Recruitment, Communication Skills, Confidentiality, Proactiveness, Organization, Team Player, Flexibility, Problem Solving, Customer Service

Industry

Information Technology & Services

Description

Company Description Our mission at Everience is to unleash the potential of digital technology to enable companies to focus on their value chain and increase their productivity and competitiveness. We provide a tailor-made response to the needs of our customers to help them build an efficient working environment, adapted to the needs of users by deploying a wide range of expertise: consulting, desktop engineering, user support, knowledge management, business support, cybersecurity, cloud and infrastructure management, smart office, IT logistics Everience operates in the Benelux and internationally and has 16 sites in Europe. The quality of our services and the excellence of the technical expertise of our employees is our priority Everience is recruiting.. Job Description What you’ll do: Assigned to our office in the center of Brussels, you will hold the position of HR & Office Manager at Everience Benelux! Responsibilities and tasks (non-exhaustive list): As part of our growing team in a young and dynamic coworking space, and after an onboarding period, you will occupy a very versatile position that will lead you to: Day-to-day administration: Responsible for general administrative support, document and files management and the follow-up of tasks within deadlines. Customer & subcontractor invoicing management: Ensure the efficient and accurate management of customer & subcontractor invoicing, ensuring that everything is processed correctly and on-time. Human Resource management support: Help with payroll processing, managing employees’ timesheets and vacation requests and tracking of personal files. Contract drafting: Assist with the drafting and processing of employees and customers contracts. Subcontractor relationships management: Establish and manage ongoing and new subcontractor and freelances relationships. Work in close collaboration with sales staff to ensure a clear understanding of assignments and customer contexts and needs. Participate in recruitment processes for the company; job description creation, advertisements, interviews, closing and onboarding. Improve the candidate and employee experience through the deployment of tools (Smart Recruiter, Sx, Cornestone) and processes. Qualifications Who you are: We are looking for a profile with previous experience as HR officer or office manager, ideally in a fast-paced environment, e.g. interim agencies, consultancy companies, start-ups. You are fluent in French and English and are not afraid to express yourself in Dutch. A minimum of 3 years’ experience in a similar position is required. You understand the importance of confidentiality when dealing with sensitive information and can act with discretion and professionalism. You are not afraid to take end-to-end responsibilities and shows proactiveness in your decision-making, Organized, able to work independently, pragmatic, and hands-on approach. You like to challenge yourself and you are not afraid to learn, you are willing Motivation and real desire to improve and learn. Team player and soft skills qualities, people oriented. Flexibility and able to work independently. Strong communication (oral and writing) skills adapted to a professional environment. You want to contribute to the development of a young entity within a large established group. You enjoy working in a supportive and inclusive work environment. Additional Information All our positions are open to people with disabilities

Responsibilities

The HR & Office Manager will be responsible for day-to-day administration, customer and subcontractor invoicing management, and human resource management support. They will also assist in recruitment processes and improve the candidate and employee experience.