HR & Office Manager at Stichting Circle Economy

Amsterdam, North Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

4490.0

Posted On

13 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources Management, Office Administration, Recruitment, Onboarding, Payroll Administration, Dutch Labour Law, Employee Wellbeing, Vendor Management, Event Planning, Performance Management, Confidentiality, Interpersonal Skills

Industry

Think Tanks

Description

Your mission The HR and Office Manager plays a vital role in fostering a positive workplace culture while ensuring smooth office operations. This position combines human resources functions with office administration to support employees and maintain an efficient, well-organised work environment. You will be working directly with the Management Team (CEO and Directors). Timeline This vacancy will be open on a rolling basis, until the right candidate has been found. If you're interested, please apply as soon as possible! Key Responsibilities and Duties Human Resources: Manage the full employee lifecycle: recruitment, onboarding, training, performance management, and offboarding. Maintain employee records and ensure compliance with labour laws and company policies. Administer payroll, benefits, and leave & attendance tracking (managed in Personio). Support employee wellbeing initiatives, staff development, and training programmes. Assist with HR policy development and implementation. Serve as a first point of contact for employee questions. Support (financial) administration where needed. Managing the Wet Verbetering Poortwachter (Gatekeeper Improvement Act) and the RI&E (Risico Inventarisatie en Evaluatie). Office Management: Oversee daily office operations, including supplies & groceries, limited equipment & facility management, and office safety procedures (BHV / Bedrijfs Hulpverlener is not required). Manage relationships with vendors, service providers, and landlords. Organise company events and team activities. Directly support the Management Team with coordination of team meetings and events. Ensure the office environment is welcoming and clean. Your profile Proven experience in HR and office management or related roles (3+ years of relevant experience). Working proficiency in Dutch and English is required to be able to facilitate communication between employees, service providers, and Dutch institutions. Strong knowledge of Dutch labour laws and HR best practices, as well as working with international cases (IND, highly skilled migrants, visas, 30% ruling). Excellent organisational abilities and interpersonal skills. Problem-solving mindset, attention to detail, and ability to work independently. Ability to maintain confidentiality and handle sensitive information. Empathetic and approachable with a focus on employee wellbeing. Proactive and adaptable to changing priorities, with a service-oriented way of working. Why us? For this role, we offer an initial 1-year contract for 32 to 40 hours per week. We offer a competitive full-time monthly gross salary of €3,405 – €4,490 (full-time basis excluding holiday money), depending on your level of experience and expertise. We offer an incredible opportunity for a passionate individual who loves to learn continuously and take on responsibilities within a talented team. We also offer a pension plan, bi-weekly office drinks, and quarterly team outings (which you'll help organise). You are expected to work from our office Monday through Thursday; working remotely occasionally can be discussed but especially for this role your attendance is crucial! Join Us If you are motivated to contribute to a global team that is accelerating the transition to a circular economy, and you have the skills and experience we’re looking for, we would love to hear from you! Circle Economy is an equal-opportunity employer. We welcome and encourage candidates from all backgrounds to apply. To apply, please respond with your CV and a motivation letter, and remove any photos to further decrease the chance of unconscious bias. About us ABOUT CIRCLE ECONOMY At Circle Economy, we are working towards an economy that ensures the planet and all people can thrive. We are a global impact organisation with an international team of passionate experts based in Amsterdam. We empower industries, cities and nations with practical and scalable solutions to put the circular economy into action. The team conducts research across borders and sectors, translating key findings into solutions that drive impact. Through capacity development and training, we provide the knowledge, skills, roadmaps and strategies to pilot and implement circular economy interventions. We work with a diverse portfolio of international partners and clients to develop and activate the networks and tools needed to scale systemic transformation. Our Culture We are a team of over 30 driven and ambitious professionals from diverse backgrounds and more than 10 different countries, sharing the belief that the circular economy creates prosperity for all. We work in a lively and dynamic atmosphere in our open office space right in the heart of Amsterdam. Our Values As a team, we have guiding principles of Belonging, Collaboration, Courage, and Transformation that define our mindsets and are inherent in the way we work each day, particularly in the way we treat one another and others. Our values serve as a compass to guide our internal culture and shape our external impact. They further our greater mission and don’t impose ideology but enable ideas. Circle Economy welcomes applications from all qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity,as governed under our Gender Equality Plan. Circle Economy encourages our candidates to refrain from attaching their profile photos and gender details in their resumes to mitigate any potential subconscious bias.

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Responsibilities

Manage the full employee lifecycle including recruitment, payroll, and compliance with Dutch labour laws. Oversee daily office operations, vendor relationships, and coordinate events for the management team.