HR & Office Professional at William S. Hein & Co., Inc.

Town of Amherst, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

70720.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll processing, Benefits administration, Recruiting, Onboarding, Offboarding, Office management, Reception, Paylocity, Communication, Organization, Problem solving, Attention to detail, Confidentiality, Tenant relations

Industry

Information Services

Description

Description About the Company William S. Hein & Co., Inc. is a global leader in legal publishing, serving over 3,500 institutions across 150+ countries. Our flagship product, HeinOnline, is the largest image-based legal research database worldwide, hosting 100+ databases and 230+ million pages of content. We simplify and innovate legal research, empowering professionals and researchers through cutting-edge technology and a user-focused approach. Why Join Us? At Hein, we don’t just work; we thrive. Here’s what sets us apart: Compensation & Financial Benefits Average 12–15% yearly employer contribution to your 401K/profit sharing plan – no employee contribution required, better than 99% of companies nationwide Competitive salaries with opportunities for performance-based increases Health & Wellness Benefits Comprehensive health coverage (up to 100% paid) In-house chef offering breakfast, lunch, and dinner-to-go Flexibility to work from home as needed to support your personal and professional well-being Quiet room equipped with massage chairs for relaxation and recharge Convenient access to scenic walking trails for outdoor breaks Complimentary access to on-site gym featuring a Peloton and sauna On-site resources for mental health support, nutrition counseling, and legal assistance Professional Growth Access to professional development programs, workshops, and mentoring Opportunities to take on impactful projects that elevate your skills and career Average company tenure is 15 years Tech-Forward Environment Join a team at the forefront of innovation, leveraging AI, advanced search algorithms, and data-driven development to transform research and simplify complex problems. Company Culture & Perks Employee-driven initiatives like employee events, book club, and volunteering Collaborative and innovative work environment powered by tools like Basecamp A culture that values ideas, collaboration, and curiosity Your Role What You Will Do Support the Employee Experience - You’ll help create a smooth and positive experience for employees by supporting payroll, PTO tracking, benefits, employee records, onboarding, offboarding, check-ins, service awards, newsletters, and employee events. Help Bring Great People Onto the Team - You’ll support the recruiting process by helping manage job postings, communicating with applicants, scheduling interviews, completing initial screenings, and assisting with reference checks. Keep HR Processes Running Smoothly - You’ll maintain accurate information in Paylocity, prepare HR reports, process payroll updates, support benefits changes, and help ensure employee information is organized and up to date. Be a Welcoming First Point of Contact - You’ll provide reception coverage (2-3 days/week), greet visitors, answer and route calls, manage mail, and help keep the front desk area clean, professional, and welcoming. Support Daily Office Operations - You’ll help the office run efficiently by ordering supplies, preparing purchase orders, stocking shared items like coffee and snacks, maintaining the Breakfast/Lunch ordering system, and supporting general office needs. Assist Tenants and Building Operations - You’ll serve as a helpful point of contact for tenants, assist with tenant onboarding and offboarding, maintain contact lists and emergency information, manage fobs and keys, collect deposits, and support regular audits. Pitch In Where Needed - You’ll take on related tasks that support HR, office operations, tenant services, and a positive workplace experience. What You Bring We’re looking for candidates with the following skills, abilities, and interests: Figuring things out by asking good questions, connecting the dots, and finding practical solutions. Doing careful, accurate work and taking pride in getting the details right. Communicating in a clear, friendly, and professional way with a wide range of people. Working with others across the organization to keep things moving and support shared goals. Staying organized while managing a mix of tasks, requests, and deadlines. Handling sensitive information thoughtfully and with good judgment. Taking ownership of everyday workplace needs and following through from start to finish. Education & Experience Associate's Degree in business, human resources, or a related discipline 3+ years of experience working in human resources Schedule: Monday – Friday 8:30am to 5:00pm Salary: $62,400 - $70,720 Diversity and Inclusion At William S. Hein & Co., Inc., we believe that diversity is what makes us stronger—in the workplace, and in the world. So, our mission is simple: to create an inclusive space where everyone feels valued and has an equal opportunity to succeed. If you have skills, passion, and a desire to make a difference, we want you on our team. Additionally, we understand that each person has unique needs, so let us know how we can best support you during the interview process and beyond. We are committed to ensuring that each member of our team has an equal opportunity to thrive within our organization.

Responsibilities

The role supports the employee experience through payroll, benefits, and recruiting while managing daily office operations and reception. Additionally, the position serves as a point of contact for building tenants and general administrative needs.