Key Responsibilities

HR Operations and Employee Administration

• Coordinate onboarding and offboarding, including required documents, inductions, exit procedures, and return of company property.
• Maintain complete, accurate, and confidential employee files and records.
• Prepare employment letters, certificates, contract amendments, and other routine HR documents.
• Track probation periods, contract renewals, employee changes, leave, attendance, and other HR deadlines.
• Coordinate employee visa, work permit, medical insurance, and related administration with internal teams and service providers.
• Maintain accurate employee information in Odoo and other relevant company records.
• Support the consistent application of company HR policies and procedures.

Recruitment and Workforce Support

• Coordinate recruitment activities for approved vacancies, including job postings, CV screening, interview scheduling, and candidate communication.
• Follow up with hiring managers on interview feedback and recruitment progress.
• Prepare offer documentation and coordinate pre-employment requirements and joining arrangements.
• Maintain accurate recruitment records and provide updates on vacancies, candidates, offers, and joining status.
• Support headcount and workforce reporting by keeping employee and vacancy data up to date.

Employee Support and Coordination

• Respond to routine employee and manager questions about HR processes, company policies, leave, documentation, and employee services.
• Guide employees through HR procedures and required documentation.
• Coordinate employee concerns professionally, keep appropriate records, and escalate sensitive or complex matters to the Head of Corporate Services.
• Coordinate with department managers and other company functions to resolve routine HR matters and complete employee-related processes.

Payroll, Performance and Training Support

• Prepare and check HR information for payroll processing, including attendance, leave, new joiners, leavers, and approved employee changes.
• Coordinate probation reviews and performance evaluation activities, including deadlines, forms, manager follow-
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