Full job description

HR & Procurement Officer is responsible for managing the Group's human resources, recruitment, employee administration, supplier management, procurement controls, and related administrative functions across all group companies.

Reporting to Operation Manager

KEY RESPONSIBILITIES

A. HUMAN RESOURCES MANAGEMENT

Recruitment & Manpower Planning

• Coordinate recruitment activities across all Group companies.
• Prepare manpower requirements in coordination with department heads.
• Prepare job descriptions and vacancy announcements.
• Screen CVs and conduct initial interviews.
• Coordinate final interviews with management.
• Conduct reference and background checks where required.
• Prepare employment offers and coordinate onboarding.
• Maintain an updated recruitment tracker.
• Monitor vacancies and recruitment costs.

Employee Administration

• Maintain complete and confidential employee personnel files.
• Maintain employee master data and HR records.
• Monitor employment contracts, visas, work permits, Emirates ID and other employee documentation.
• Track probation periods, contract renewals, leave balances and employee movements.
• Prepare employment-related letters and certificates.
• Coordinate employee onboarding and exit procedures.
• Maintain employee attendance and leave records.

Payroll & Benefits Coordination

• Coordinate monthly payroll inputs with Finance.
• Verify attendance, overtime, deductions, commissions, allowances and leave information.
• Ensure payroll information is submitted accurately and on time.
• Maintain salary and benefits records.
• Coordinate EOS and final settlement information with Finance.
• Maintain confidentiality of employee compensation information.

Performance Management

• Coordinate annual and periodic employee performance evaluations.
• Maintain KPI and performance records.
• Assist management with performance improvement plans.
• Monitor probation evaluations.
• Support promotion, transfer and salary review processes.

HR Policies & Compliance

• Develop, maintain and implement Group HR policies and procedures.
• Ensure HR practices comply with applicable UAE employment requirements.
• Maintain employee handbook and HR procedures.
• Manage disciplinary and employee relations documentation.
• Handle employee complaints and workplace issues professionally and confidentially.
• Coordinate investigations and prepare HR incident reports when required.

B. PROCUREMENT MANAGEMENT

Purchasing & Sourcing

• Manage purchasing requirements for all Group companies.
• Receive and review Purchase Requisitions from departments.
• Obtain quotations from approved suppliers.
• Compare prices, quality, specifications, delivery times and payment terms.
• Prepare comparative quotation analysis.
• Negotiate pricing and commercial terms with suppliers.
• Recommend the most suitable supplier based on price, quality, reliability and business requirements.
• Prepare Purchase Orders and obtain the required approvals.
• Monitor delivery and ensure orders are received according to specifications.

Supplier Management

• Develop and maintain an approved supplier database.
• Identify and evaluate new suppliers.
• Conduct supplier due diligence and documentation checks.
• Negotiate supplier contracts and payment terms.
• Monitor supplier performance.
• Maintain records of supplier quotations, agreements and correspondence.
• Review supplier pricing periodically.
• Seek opportunities to consolidate purchases and obtain volume discounts.

Cost Control

• Ensure procurement activities remain within approved budgets.
• Identify cost-saving opportunities.
• Prevent unnecessary or duplicate purchases.
• Compare historical pricing before major purchases.
• Monitor price increases and supplier changes.
• Support management in annual procurement budgeting.
• Report significant procurement savings and cost variances.

C. GROUP ADMINISTRATION

• Centralize HR and procurement documentation for all Group companies.
• Maintain proper filing and document-control systems.
• Prepare monthly HR and procurement reports.
• Maintain employee and supplier databases.
• Coordinate administrative requirements between Group entities.
• Support management in preparing budgets and operational plans.
• Assist with audits and provide requested HR/procurement documentation.
• Maintain confidentiality of company, employee and supplier information.

Pay: AED5,500.00 - AED6,000.00 per month

Work Location: In person