HR Operations Coordinator at Bierman Autism Centers

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Mar, 26

Salary

0.0

Posted On

28 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Operations, Talent Acquisition, Onboarding, Data Entry, Communication, Customer Service, Organizational Skills, Attention to Detail, Benefits Administration, Learning Management Systems, Collaboration, HRIS, ATS, Reporting, Systems Maintenance, Documentation Tracking

Industry

Mental Health Care

Description

Description The HR Operations Coordinator provides essential administrative and operational support across the People team, partnering closely with Talent Acquisition, HR Operations, and Learning & Development. This role is responsible for coordinating hiring and onboarding activities, maintaining accurate employee data within HR systems, and supporting transactional HR processes that ensure a seamless candidate and employee experience. This position is ideal for an early-career HR professional with strong systems aptitude, exceptional organizational skills, and a customer-service mindset. The HR Operations Coordinator plays a critical role in enabling the People team to operate efficiently while maintaining high standards of accuracy, responsiveness, and professionalism. Key Responsibilities: Talent Acquisition & Hiring Coordination Coordinate interview scheduling between candidates, recruiters, and hiring managers Communicate with candidates regarding interview logistics, next steps, and onboarding timelines Support recruiters with administrative tasks related to requisitions and candidate workflows in the ATS Coordinate internal employee referral program Prepare and send offer and onboarding documentation as needed Ensure new hires are fully set up in systems prior to their start date Onboarding & HR Operations Support Manage administrative onboarding tasks, including system setup, documentation tracking, and data entry Enter and update employee information in the HRIS (Paylocity), including pay rate changes, job or status changes, and name change requests Support benefits administration by assisting with Employee Navigator updates and coordinating catch-up benefit deductions following leaves Assist with leave-related administration by sending and tracking required paperwork, following up on missing documentation, and routing information to HR leadership without determining eligibility or making leave decisions HR Systems, Reporting & Compliance Support Support the HR Operations team by running standard HR and workforce reports Maintain data accuracy across HR systems Support time and labor administration Assist with reporting workers’ compensation claims and tracking related documentation Partner with the HR Systems Administrator to support ongoing system maintenance and audits Learning & Development Support Assist with LMS administration and upkeep Coordinate course scheduling, enrollment, and completion tracking Support Learning and Development logistics as needed Employee & Candidate Experience Serve as a first point of contact for transactional HR and candidate inquiries Provide timely, accurate, and service-oriented responses Ensure a positive and organized experience throughout the hiring and employee lifecycle Requirements Qualifications 2–4 years of experience in HR Operations, Talent Acquisition coordination, or a related HR support role Hands-on experience using an HRIS, with Paylocity strongly preferred Experience working in an ATS and coordinating directly with candidates Strong organizational, administrative, and follow-through skills High attention to detail and commitment to data accuracy Excellent written and verbal communication skills Strong customer service orientation Experience supporting benefits administration, with Employee Navigator preferred Experience supporting onboarding or learning management systems Experience in healthcare, multi-site, or fast-growing organizations preferred Core Competencies Systems-savvy and detail-oriented Highly organized and dependable Service-minded and responsive Comfortable managing multiple priorities Strong collaborator across teams

Responsibilities

The HR Operations Coordinator coordinates hiring and onboarding activities, maintains employee data, and supports HR processes. This role ensures a seamless experience for candidates and employees while enabling the People team to operate efficiently.