HR Operations Coordinator at FAMILY ENTERTAINMENT GROUP LLC

Itasca, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

75000.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Onboarding, Recruiting, HRIS Management, Employee Relations, Compliance, Talent Management, Interview Scheduling, Data Auditing, Microsoft Office, Cross-functional Partnership, Employee Engagement, Confidentiality

Industry

Entertainment

Description

Description The HR & Talent Coordinator plays a critical role in ensuring the flawless execution of core HR processes that impact the full employee lifecycle. With deep HR and talent experience, this individual delivers with a strong sense of urgency, a commitment to 100% accuracy, and a passion for supporting a great employee and candidate experience. The role provides key support in pre and onboarding, employee relations, hiring & recruiting, talent management and compliance. The HR & Talent Coordinator serves as a trusted partner to both field and corporate teams, reinforcing the company’s values and standards in every interaction. Key Responsibilities Onboarding & Employee Experience (Day 1 – Week 1 – Month 1) · Lead and continually refine the onboarding process to ensure a positive, consistent, and branded new hire experience from offer acceptance through the first 30 days · Coordinate and automate pre-boarding activities including background checks, systems access, and new hire documents to ensure a smooth Day 1, week 1 experience · Facilitate orientation meetings, ensuring new hires are set up for success and productivity early · Own follow-up touchpoints during the first week and first month to proactively address any gaps, contributing to increased new hire satisfaction and reduce early turnover Recruiting & Talent Management Support · Coordinate interview scheduling with speed and professionalism; ensure a positive candidate experience · Support hiring managers with job postings, pre-employment screening, and offer logistics · Partner with HR and hiring leaders to improve time-to-fill and ensure a smooth recruitment process. · Support administration of talent assessments and reporting. Provide support for leadership programs, onboarding, and culture initiatives HRIS & Data Accuracy · Maintain and audit employee data in the HRIS (e.g., Paylocity) with 100% accuracy and confidentiality · Ensure timely processing of employee lifecycle changes in HRIS and ERP (hires, promotions, terminations, transfers) and assist with system upgrades or implementations · Run and distribute regular HR and compliance reports; support audits with complete documentation · Generate and analyze reports/dashboards on compliance, performance reviews, and succession tools. · Partner with HR, IT, and Communications to integrate systems and support engagement campaigns. · Assist with special projects such as new system launches, digital enhancements, and process improvements. Employee Relations, Compliance & Process Excellence · Serve as a go-to resource for employee inquiries with fast, clear, and value-driven responses · Support employee relations documentation and follow-ups, helping HR leaders ensure consistency and policy alignment · Ensure full compliance with federal, state, and local employment laws and internal policies · Maintain digital and physical employee files with strict confidentiality and precision Engagement, Culture & Communication · Monitor and respond to inquiries in the HR mailbox. Respond or escalate request to resolve most transactions within 24-48 hours. Automate where appropriate. · Support HR communications including announcements, newsletters, and recognition programs · Assist in coordinating employee engagement surveys, events, and celebrations that reinforce culture. · Model professional and values-aligned behavior in every interaction, acting as a culture ambassador Requirements · 2+ years of progressive experience in HR and/or talent acquisition · Proven track record of delivering HR & learning processes with speed, accuracy, and professionalism · Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and HRIS platforms (e.g. Paylocity, Workday) · Strong communication skills and demonstrated ability to partner cross-functionally · High level of discretion, attention to detail, and accountability · Experience working with confidential employee information in a fast-paced environment Preferred Qualifications · Experience supporting multi-site or multi-state operations, including hourly and salaried populations · Familiarity with Paylocity platforms and Applicant tracking systems, recruiting processes · HR certification (PHR, SHRM-CP) a plus Core Competencies · Operational Excellence: Delivers fast and accurate execution of all HR tasks with pride and discipline · Service-First Mindset: Puts the employee and candidate experience at the center of everything · Proactive & Accountable: Takes initiative, owns outcomes, and sees things through to resolution · Trusted Partner: Builds credibility across teams through professionalism, responsiveness. · Change-Ready: Flexible, resourceful, and composed in a fast-growing, dynamic environment Our Purpose & Values: Making memories through laughter and play · Play to Win: We know the score and step up with energy, ownership and teamwork. · Lead with Heart: We do the right thing for our team, players and partners. We lead with kindness · Make their Day: We spark laughter and turn ordinary into unforgettable. · Better than Yesterday: We are always curious, improving, innovating and playing smarter.

Responsibilities

The role manages the full employee lifecycle, focusing on onboarding, recruiting support, and HRIS data accuracy. It also serves as a primary resource for employee inquiries and ensures compliance with employment laws.