HR Operations Coordinator - Part-Time & Hybrid at Ad-West Realty On-Site

Bellevue, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

30.0

Posted On

13 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Administration, Payroll Support, Recruiting Coordination, Organizational Skills, Attention to Detail, Professional Communication, Confidentiality, Microsoft Office, HRIS, Benefits Administration, Compliance, Employee Engagement, Problem-Solving, Critical Thinking, Time Management, Collaboration

Industry

Real Estate

Description

Description Job Title: HR Operations Coordinator About Us Ad-West Realty Services, Inc. is a professional, full-service property management company specializing in managing affordable housing apartment communities in the states of Washington, Oregon, Nevada, and Alaska since 1986. We believe that all people deserve affordable, safe, and well cared for homes and strive to make positive differences in others’ lives. To provide the highest quality of management (and enjoy doing so), we find it essential to focus on fostering the respect we give all our communities: colleagues, clients, and tenants. Company Culture · Small, people-oriented company · Professional but casual, family atmosphere · We strive to provide excellent and integrity-backed service for our clients, residents, colleagues, and all the others we work with What you will be doing: As an HR Operations Coordinator, you will serve as a key partner in the day-to-day execution of Human Resources operations across our multi-state property management organization. This role supports core HR functions including recruiting and onboarding, audits and compliance support, employee lifecycle processes, benefits administration, and payroll coordination. You will act as a central point of coordination for HR operations—managing communications, documentation, employee records, recruiting and benefits workflows, and leave-of-absence tracking—while working cross-departmentally. This position is responsible for ensuring HR processes are completed accurately, timely, and consistently, with a high level of autonomy for routine functions. Escalation to the HR Manager is reserved for policy interpretation, employee relations matters, or final decision-making. Through organization, follow-through, and proactive communication, you will help maintain compliance while supporting a positive and professional employee experience. This role serves as the primary point of coordination for recruiting and benefits administration, with routine processes managed independently. HR Communications & Administrative Support · Serve as the primary point of contact for the shared HR inbox, ensuring timely responses, appropriate routing, follow-up tracking, and resolution of inquiries. · Maintain confidentiality and professional standards in all HR communications. · Manage the intake, scanning, organization, and filing of all incoming physical mail. · Coordinate, track, and document all outgoing physical mail to ensure accuracy and timely delivery. · Request, collect, track, and file employee documentation as needed across the employee lifecycle, ensuring records are complete, accurate, and maintained in accordance with company policy. Recruiting & Onboarding Coordination · Manage recruiting and onboarding activities, including job postings, candidate screening, interview scheduling and participation, offer letter preparation, background check initiation, and onboarding documentation. · Ensure recruiting and onboarding processes are completed, documented, and communicated in alignment with established procedures, with HR Manager involvement reserved for non-routine matters. Benefits & Workers’ Compensation Administration · Provide day-to-day support for benefits administration for corporate and on-site employees, including billing coordination, payroll deduction tracking, and monthly invoice audits. · Act as the primary coordinator for benefits carrier communications and record maintenance. · Coordinate Workers’ Compensation processes, including coverage setup for onboarding properties, claim tracking, documentation management, and OSHA-related records. Leave of Absence (LOA) Case Coordination · Coordinate LOA cases by providing general information, tracking required documentation, monitoring return-to-work requirements, and scheduling meetings as needed. · Maintain complete, current, and organized LOA files, escalating only policy or legal-related questions. Audits, Compliance & Monitoring · Support and coordinate audits and compliance reviews as assigned, including payroll, timekeeping, and other HR-related processes. · Monitor HR and labor-related practices for accuracy, consistency, and compliance, identifying potential risks or gaps. · Document findings and escalate concerns with appropriate context and recommended next steps. Performance Reviews & Employee Engagement · Coordinate on-site employee performance review cycles, including timelines, reminders, documentation collection, and filing. · Execute and support employee engagement and recognition initiatives, including recognition communications, reimbursements, and coordination of company events with internal teams and vendors. What we look for: · Previous experience in HR administration, HR operations, payroll support, or recruiting coordination · Strong organizational skills with exceptional attention to detail · Ability to manage multiple priorities in a deadline-driven · Professional written and verbal communication skills · High level of discretion and ability to handle confidential information · Proficiency with Microsoft Office (Outlook, Excel, Word); HRIS or benefits platform experience is a plus · Ability to follow established processes while identifying opportunities for improvement · Collaborative, dependable, and service-oriented mindset Physical Requirements: · Ability to sit or stand for extended periods while working at a computer · Ability to operate standard office equipment (computer, scanner, printer, phone) · Ability to lift and carry office materials or files up to approximately 20 pounds · Ability to read documents, view computer screens, and communicate effectively Mental Requirements: · Ability to maintain focus and accuracy while managing multiple tasks · Ability to work independently and make sound decisions within defined guidelines · Ability to handle sensitive or confidential matters with professionalism and discretion · Ability to adapt to changing priorities, deadlines, and business needs · Ability to engage in problem-solving and critical thinking · Emotional resilience when supporting employee relations, leave matters, or compliance issues Benefits: · Health insurance for eligible employees: Medical, Dental, Vision, Life, & EAP options · Paid Sick Leave accrued in accordance with Washington State law · Two (2) weeks of accrued vacation · Thirteen (13) company-paid holidays Job Type: Part-Time 25–30 hours per week, with potential to increase to up to 40 hours based on business needs and organizational growth Pay: $24.00–$30.00 per hour, non-exempt (DOE) Workplace Location: Hybrid – In-office 1–2 days per week All offers of employment are contingent upon the successful completion of a background check, where applicable. Drug testing may be conducted in accordance with company policy and applicable law. Ad-West Realty Services, Inc. is an equal opportunity employer and welcomes applications from individuals of all backgrounds, including individuals with disabilities. We are committed to providing equal employment opportunities. If you need accommodation to perform the essential functions of this role, please let us know.

Responsibilities

The HR Operations Coordinator will manage day-to-day HR operations, including recruiting, onboarding, benefits administration, and payroll coordination. This role acts as a central point of coordination for HR processes, ensuring accuracy and compliance while supporting a positive employee experience.