BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
We have an exciting opportunity for an HR Operations Manager to join BeOne Medicines Europe at a time where we are rapidly growing. The HR Operations Manager is key to the management of people processes and data across Europe. In this role, you will support the HR team by participating in the design and management of the workflows supporting Talent Acquisition, Talent Management, Total Rewards, and HR Business Partner activities, as well as partnering with cross functional teams such as IT, Finance and Legal. You will also work with the HRIS team to provide expertise in the design of ongoing enhancements and process improvements related to the employee lifecycle in Workday.
The HR Operations Manager will ensure that employee records are accurately and efficiently compiled, reviewed, analyzed, submitted and secured in Workday and related downstream systems. This role is a critical asset in the flow of information and process necessary to recruit, hire, and onboard new employees as well as maintain employees through their life cycle at BeOne.

Essential functions of the job:

• Serve as a first point of contact for employees, managers and HR Business Partners in multiple countries in Europe, with a focus on Switzerland and Poland, providing high quality HR advice and guidance with a focus on excellent customer service on a wide range of HR activities and processes
• Manage core HR processes including on-boarding, off-boarding, absence management and benefit administration
• Responsible for creating new starter offer documentation and for processing all HR associated onboarding activities
• Provide subject matter expertise in HR processes, policies and systems
• Support annual HR processes including compensation planning and talent management
• Participate in the design and testing when implementing new Workday modules and enhancements
• Create and maintain high quality SOPs
• Troubleshoot system issues to ensure smooth processes
• Perform data entry across a range of HR systems
• Manage employee files and related documentation in HR systems
• Ensure compliance with appropriate data protection legislation at all times
• Liaise with internal departments and third-party service providers as necessary
• Contribute to wider projects and initiatives within the HR Operations team
• Identify process improvements by identifying issues, process delays and quality problems and recommending solutions

Essential skills and experience

• Must have significant, relevant experience working in HR Operations in EMEA and a deep expertise in Switzerland
• Business fluency in English and German is required.
• Must have strong working knowledge of Workday HR modules including Core HR, Recruiting, Onboarding
• Must have an interest and understanding of general HR policies and procedures
• Will have a strong customer service orientation while maintaining a high level of integrity and confidentiality
• Must have a growth mindset and be able to re-think our approach to the way we work and want to create better experiences for our customers
• Must possess solid verbal, written, interpersonal and communication skills
• Must be able to identify critical situations and take action to escalate where necessary
• Must demonstrate the ability to work in a team
• Must be able to multitask yet remain detailed-oriented with sound time management skills
• Must possess strong Microsoft PowerPoint, Excel, Word, and Outlook skills
• Must be able to perform work under minimal supervision

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity, and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

• Serve as a first point of contact for employees, managers and HR Business Partners in multiple countries in Europe, with a focus on Switzerland and Poland, providing high quality HR advice and guidance with a focus on excellent customer service on a wide range of HR activities and processes
• Manage core HR processes including on-boarding, off-boarding, absence management and benefit administration
• Responsible for creating new starter offer documentation and for processing all HR associated onboarding activities
• Provide subject matter expertise in HR processes, policies and systems
• Support annual HR processes including compensation planning and talent management
• Participate in the design and testing when implementing new Workday modules and enhancements
• Create and maintain high quality SOPs
• Troubleshoot system issues to ensure smooth processes
• Perform data entry across a range of HR systems
• Manage employee files and related documentation in HR systems
• Ensure compliance with appropriate data protection legislation at all times
• Liaise with internal departments and third-party service providers as necessary
• Contribute to wider projects and initiatives within the HR Operations team
• Identify process improvements by identifying issues, process delays and quality problems and recommending solution