HR Operations Specialist at FERRAGAMO USA INC

Secaucus, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

0.0

Posted On

20 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

ADP Workforce Now, Data Analytics, Payroll Support, Benefits Administration, Reporting, Compliance, Financial Reconciliation, Problem-Solving, Process Improvement, Collaboration, Communication, Attention to Detail, Organizational Skills, Analytical Skills, Customer Service, Confidentiality

Industry

Retail Luxury Goods and Jewelry

Description

RE-IMAGINA - PLAY YOUR PART. EVOLVE ICONIC. At Ferragamo, we're more than just building a Brand We are redefining luxury fashion. Committed to evolving and innovating sustainably, we bring a unique blend of elegance and modernity that has always defined us. with the unique blend of elegance and contemporary that have always defined us. We make our clients feel energized, surprised, and valued. All with an unwavering passion for Italian craftsmanship. You’re more than just joining a Team. We are proud of our inspiring and engaging spirit. In each of our stores around the world, you will find passionate, positive, and empathetic colleagues creating lasting impressions for life. Together, we drive excellence and innovation, while taking responsibility for our decisions. We win together with Passion. Thinking and succeeding as one team. Together, let’s evolve iconic. Founded in 1927 by Salvatore Ferragamo, the Group is a key player in the global luxury industry, known for its expert craftsmanship and exquisite range of shoes, leather goods, apparel, silk products and accessories. Our dynamic team, consisting of approximately 3,800 committed professionals, is based across our Florence Headquarters and regional offices around the world and also extends to around 400 directly operated stores throughout Europe, the Americas and Asia. Our creations are more than just unique and exclusive – they embody the heritage and savoir-faire that are the hallmarks of our Brand. Ferragamo is certified as a Great Place to Work (learn more about the certification here [https://www.greatplacetowork.com/certified-company/1000598#:~:text=82%25%20of%20employees%20at%20Ferragamo,a%20typical%20U.S.-based%20company.&text=Source:%20Great%20Place%20To%20Work%C2%AE%202021%20Global%20Employee%20Engagement%20Study.&text=When%20you%20join%20the%20company%2C%20you%20are%20made%20to%20feel%20welcome]). Ready to play your part? HR Operations & Reporting Specialist The HR Operations & Reporting Specialist plays a key role within the HR Ops team, ensuring that HR and benefits reporting/processes run efficiently, accurately, and on time. This role combines operational execution with data analytics and reporting, supporting HR, Finance, and leadership with actionable insights. The ideal candidate is detail-oriented, analytical, and service-driven, with a strong understanding of how HR metrics influence payroll accuracy, workforce planning, and total rewards. The HR Operations and Reporting Specialist plays a critical role within the HR Operations team by ensuring that HR, payroll, and benefits processes run accurately, consistently, and on schedule. This role blends operational execution, data analytics, compliance support, and systems management. It provides HR, Finance, and leadership with timely insights that support workforce planning, payroll integrity, and total rewards administration. The ideal candidate is detail oriented, analytical, and service focused, with strong judgment and a clear understanding of how HR data drives organizational decision making. HR Operations & Reporting * Serve as the subject matter expert for ADP Workforce Now, including reporting, system configuration, navigation, and data validation. * Develop, maintain, and deliver recurring HR reports (e.g. productivity, overtime, attendance headcount, comp, and ad hoc HR analytics) * Complete ADP onboarding related to new Hires at a pre established cadence * Prepare statutory and internal HR reporting for US leadership and headquarters in Italy * Maintain data integrity across all HR systems and oversee file/feed/ carrier connection accuracy * Build, automate, maintain, and distribute recurring HR reports e.g. productivity, overtime, attendance headcount, comp, Org charts and ad hoc HR analytics * Prepare monthly, quarterly, and annual reporting for US and HQ (Italy) * Monitor data accuracy across employee records, job data, compensation, structures * Oversee system feeds and resolve discrepancies * Partner with HRBPs on clean and audit ready employee files including I-9 readiness * Support SOP documentation and process improvement Benefits & 401(k) Administration * Support annual Open Enrollment activities, including system testing, audits, data validation, and employee support * Review and approve new hire benefits enrollments as backup when needed. * Administer monthly and off-cycle remittances to ensure timely and accurate funding Payroll Support * Act a primary payroll backup for weekly and bi-weekly payroll processing * Support payroll audits and assist with reconciliation as needed * garnishments, correction of payroll errors * support for month end close with Finance Vendor and Invoice Management & Financial Reconciliation * Serve as the main point of contact for all HR-related vendor invoices (benefits, payroll, HRIS, retirement, etc.) * Process vendor invoices across monthly and maintain the master billing spreadsheet to ensure timely and accurate payments. Partner with Finance to reconcile HR expenses and resolve billing discrepancies * Maintain detailed invoice and accrual trackers for Finance review * Creates PO as needed/MIGO * detailed invoice logs, trackers, PO documentation * support for annual budget prep, cost forecasting, vendor spend consolidation Compliance, Audits & Unemployment * Support internal and external audits, including: * Annual retirement plan audit * Workers Compensation audits * State agency audits * Manage unemployment claims via ADP and serve as the point of contact for state unemployment inquiries * I-9 monitoring, compliance tasks, required postings, file maintenance * Multi state statutory adherence Budgeting & Accruals * Prepare and submit monthly HR accruals to Finance, including benefits, payroll, workers’ comp, retirement, and vendor-related accrual * Partner with Finance to ensure accuracy of HR-related financial forecasting * support for forecasting, scenario planning, annual budget submissions Qualifications Required * Expert-level experience with ADP Workforce Now, especially reporting, payroll support, and carrier connections * Minimum 3-5 years in HR Operations, Payroll, or Total Rewards * Strong understanding of US payroll practices, benefits administration, and statutory requirements. Understand of Canada payroll practices + * Experience with 401(k) remittance processes and retirement plan administration * Strong analytical and reporting skills: advanced proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, data modeling, formulas) * Experience processing vendor invoices and managing financial tracking tools * Ability to manage sensitive information with discretion and maintain strict confidentiality * Strong communication skills and the ability to collaborate cross-functionally Preferred * Experience with HR of finance audits (retirement plan, workers comp, state agencies * Experience supporting multi-state payroll or benefits administration * Experience in retail, luxury goods, or multi-entity environments Key Competencies * Detail oriented with strong organizational skills * Financial and analytical acumen * Problem-solving and process improvement mindset * Ability to manage multiple priorities in a fast-paced environment * Strong follow-through and accountability * Collaboration and customer-service mindset Equal Employment Opportunity Statement Ferragamo USA Inc. and its subsidiaries is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual’s age, race, creed, color, religion, national origin, sex (including pregnancy) or sexual orientation, gender expression, military status, marital status, genetic predisposition or carrier status, disability, or membership in any other protected class under applicable law. Disability Accommodation Ferragamo is committed to providing reasonable accommodation to applicants and employees with disabilities. Please tell us if you require reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Responsibilities

The HR Operations & Reporting Specialist ensures that HR, payroll, and benefits processes run accurately and on schedule while providing actionable insights to HR, Finance, and leadership. This role involves operational execution, data analytics, compliance support, and systems management.