ACCOUNTS PAYABLE & RECEIVABLE

• Review and match purchase orders to invoices; resolve discrepancies
• Input vendor bills and expense invoices into QuickBooks; code appropriately.
• Process vendor payments bi-weekly and as needed to keep accounts current.
• Reconcile monthly vendor Statements of Account and track credit memos.
• Manage reimbursements, employee expense sheets, and property tax payments.
• Maintain business licenses for all store locations.
• Handle year-end filings (W-2s and 1099s).
• Record customer payments, deposit checks, and reconcile with QuickBooks.

QUALIFICATIONS

• 5+ years of experience in Accounting, Payroll, or HR administration (retail or multi-location environment preferred).
• Strong proficiency in QuickBooks, Microsoft Office Suite, and payroll/timekeeping software (Homebase, Heartland, or similar).
• Knowledge of payroll laws, benefit administration, and compliance reporting.
• High attention to detail, excellent organizational skills, and ability to manage multiple priorities.
• Strong communication skills for working with staff, managers, and vendors.
• Discretion and professionalism in handling sensitive employee and financial information.

EXPERIENCE AND LICENSE REQUIREMENTS

• Accounts Payable
• Bachelor’s in Accounting (optional)
• Bachelor’s in Business Admin (optional)
• Bachelor’s in Finance (optional)
• Employee Benefits (optional)
• Homebase (optional)
• Human Resources
• Lightspeed (optional)
• Microsoft Office (optional)
• Office Administration
• Payroll
• Quickbooks