Full job descriptionHR & Payroll Administratorr

About the Role

We are looking for a detail-oriented and reliable HR & Payroll Administrator to support the day-to-day people and administrative operations of our company.

This role will be responsible for payroll preparation, employee records, attendance and leave tracking, onboarding and offboarding, recruitment coordination, and general HR administration.

The ideal candidate is organized, careful with confidential information, comfortable working with numbers and documentation, and able to follow up on tasks independently.

Key ResponsibilitiesPayroll & Employee Administration

• Prepare and maintain payroll information, including salary, attendance, leave, commissions, bonuses, reimbursements, and other adjustments
• Coordinate payroll processing and ensure information is submitted accurately and on time
• Maintain employee salary and payroll records
• Track vacation days, sick leave, unpaid leave, lateness, and attendance
• Assist with payroll-related documents, tax forms, statutory contributions, benefits, and other required records
• Handle employee reimbursement and expense records when required

HR Administration

• Maintain organized and up-to-date employee files and confidential HR records
• Prepare employment contracts, offer letters, confirmation letters, and other HR documents
• Track probation periods, contract renewal dates, employee reviews, and other important HR deadlines
• Assist with updates to company policies, employee handbooks, forms, and internal procedures
• Ensure required employee documents and signatures are properly collected and filed

Recruitment & Onboarding

• Assist with job postings and recruitment coordination
• Screen basic candidate information and organize applications
• Schedule interviews and communicate with candidates
• Prepare onboarding documents and checklists for new employees
• Coordinate account access, equipment, company policies, and other onboarding requirements
• Ensure new employees complete all required documentation

Offboarding

• Prepare resignation and termination documentation when required
• Coordinate return of company equipment and removal of system/account access
• Maintain proper offboarding records and checklists
• Assist with final payroll and outstanding reimbursement information

General Administration

• Support management with employee-related administrative matters
• Maintain HR trackers, spreadsheets, calendars, and internal records
• Follow up with employees and managers regarding missing documents, approvals, or information
• Help improve internal HR and administrative processes as the company grows
• Support other general office and operations-related administrative tasks when needed

Requirements

• Previous experience in HR administration, payroll, office administration, or a related role
• Strong organizational skills and attention to detail
• Comfortable working with spreadsheets, documents, and administrative systems
• Able to handle confidential employee and payroll information professionally
• Strong follow-up and time-management skills
• Able to manage multiple deadlines and recurring administrative tasks
• Good written and verbal communication skills
• Able to work independently and take ownership of assigned responsibilities

Preferred Qualifications

• Experience handling payroll or payroll preparation
• Familiarity with HR policies, employment documentation, and employee records
• Experience with accounting, payroll, HRIS, or scheduling software
• Experience working in a small or growing company environment
• Bilingual English and Chinese is an asset