WHO WE ARE:

Join our innovative team at NHOMS | MassOMS and play an essential role in creating outstanding experiences for our clients, partners, and communities. By embracing our core values of innovation, compassion, accessibility, and one team, you will play a part in a mission to make a lasting impact on our organization’s growth and success.
Our core values center around healing first for our patients. Members of our team approach each day with compassion for both patients and colleagues. We promote innovation on every level and ensure we are accessible to one another as we work as one team.
We are searching for individuals who can help us continue pursuing our goal of reaching prospective patients and helping to transform their lives all while having a little fun!

POSITION SUMMARY

Ensures accurate and timely employee compensation by overseeing all payroll processes, including calculating wages, processing deductions, and maintaining employee data and records. Responsibilities include operating payroll software, reconciling payroll data, addressing employee related inquiries, and ensuring compliance with federal, state, and local wage and hour laws as well as company policies. Additional duties involve maintaining HR and payroll records, resolving payroll issues, and preparing payroll reports. Also provides administrative support to the HR department by managing workers’ compensation filings, preparing state unemployment documentation, and performing other related tasks—all while maintaining strict confidentiality.

REQUIRED SKILLS & ABILITIES:

• Attention to Detail:

Crucial for ensuring the accuracy of payroll data and calculations.

• Numerical Skills:

Strong aptitude for numbers and data analysis is essential for handling complex payroll information.

• Communication Skills:

Ability to communicate clearly with employees and management regarding sensitive payroll matters. Excellent customer service is essential.

• Organizational Skills:

Managing multiple tasks, deadlines, and a large volume of data effectively.

• Computer Proficiency:

Experience with payroll software (Paylocity preferred), accounting systems, and spreadsheet applications like Excel.

EDUCATION AND EXPERIENCE:

A bachelor’s degree in human resources or a related field is preferred.
2-4 years payroll experience.
2-4 years HR experience.

Stay informed about and adhere to all applicable labor laws, tax regulations, and company policies related to payroll. Ensuring that all payroll activities and records comply with relevant federal, state, and local employment laws, regulations, and tax requirements and company policy.

• Reporting

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Payroll Processing:

Accurately calculate and process payroll, including wages, overtime, commissions, and bonuses. Administering and processing payroll for all employees, including calculating wages, overtime, and issuing paychecks. Entering and maintaining employee data, such as hours worked, wage amounts, tax information, and deductions, into computerized payroll systems. Reviewing and verifying time sheets and timecards for accuracy. Handling administrative tasks related to HR.

• Deductions and Taxes:

Manage and process all payroll deductions, such as insurance, retirement contributions, levies, and taxes, ensuring compliance with federal, state, and local laws. Processing and tracking employee withholdings, voluntary deductions (like 401(k)s), and statutory contributions (such as taxes and garnishments).

• Employee Record Management:

Maintain accurate and up-to-date HR and payroll records, including new hires, terminations, and changes to pay, benefits, and personal information.

• Employee Support:

Serve as the main point of contact for employees regarding payroll-related questions, issues, and concerns. Serving as the point of contact for employees, answering their questions about payroll, compensation, deductions, and tax forms.

• Compliance:

Stay informed about and adhere to all applicable labor laws, tax regulations, and company policies related to payroll. Ensuring that all payroll activities and records comply with relevant federal, state, and local employment laws, regulations, and tax requirements and company policy.

• Reporting:

Generate and distribute various payroll and benefit reports. Census reports. ACA reporting. Auditing using various reporting tools.

• Support:

Provide essential support to the Operations Management team, including assisting with projects that may involve sensitive or confidential information.
Provide administrative support to the HR department, including managing workers’ compensation filings, preparing state unemployment documentation, and performing other related support tasks.

OTHER DUTIES

Other duties as assigned. Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.