HR & Payroll Administrator

at  Wolverhampton Wanderers FC

JOB DESCRIPTION

JOB TITLE: HR & Payroll Administrator
DEPARTMENT: Human Resources
REPORTS TO: HR Manager
LOCATION: Molineux Stadium, Wolverhampton
HOURS: 37.5 hours per week
DATE: 29 January 2025

KEY RESPONSIBILITIES

To support the HR and Payroll team with the HR administration processes, ensuring all information
has gone through the relevant authorisation procedure and is processed timely, accurately, and filed

correctly. This will include:

• Starters – preparing and issuing offers and contracts, ensuring new starter paperwork is

returned, obtaining references, eligibility to work and DBS documents, updating new starter
details in the HR and Payroll system, and ensuring all relevant paperwork is submitted to payroll.
Requesting the relevant IT equipment and access identification to ensure new starters are set up

correctly for when they start.

• Leavers – ensuring resignation letters have been received, acknowledged and processed and

that payroll has all of the necessary information needed in a timely and efficient manner to
process final payments. Archiving leaver files promptly and notifying the relevant parties in
relation to IT and other club equipment. Responding to reference requests and administering

the exit interview process.

• Employee changes – preparing and issuing contractual change letters, updating the HR and

Payroll system, communicating deadlines such as the upcoming end of fixed-term contracts and

notifying payroll of any necessary changes.

• Running reports from the HR system, compiling data and keeping up-to-date relevant

spreadsheet data, which is tracked in regard to leavers, recruitment, maternity, fixed-term

contracts and probation reviews.

• Support with the administration of the club induction.
• Absence / annual leave – updating the HR and Payroll system in relation to all absence and

annual leave requests and notifying payroll where necessary.

• Recruitment – assist with reviewing and releasing applications for recruiting managers and

arranging interviews where appropriate.

• Benefits administration – supporting the Reward and Benefits Manager in updating membership

lists with starters and leavers, notifying brokers and third-party suppliers of membership

changes.

• Ordering all HR stationery, ensuring that the department always has what it needs to function

efficiently.

• Oversee the HR and Jobs mailboxes and respond accordingly, escalating to the Recruitment and

Onboarding Manager or HR Managers where appropriate.

• Role model for the Wolves Spirit Values of Progressive, Determined, Bright, Unity and Humble
• Answer queries in relation to HR policy and processes.
• Supporting the HR Director with diary management, which includes arranging meetings, booking

rooms and taking calls.

GENERAL RESPONSIBILITIES

• Compliance with club policies
• Compliance with the club’s health and safety procedures
• Compliance with the club’s safeguarding policies
• To promote the club’s values
• To work consistently to embed equality & diversity into the club

V2 April 2024

• To undertake such other duties as may be reasonably expected
• To maintain professional conduct at all times