HR - Payroll at Aston Carter

Brea, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Mar, 26

Salary

38.0

Posted On

20 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, HR Operations, Employee Relations, Benefits Administration, HRIS Management, Multi-state Payroll, Microsoft Excel, Problem Solving, Compliance, Onboarding, Offboarding, Timekeeping Policies, Wage Garnishments, Tax Withholdings, Discrepancy Resolution, Team Collaboration, Reporting

Industry

Staffing and Recruiting

Description

Job Title: HR Payroll SpecialistJob Description Join a dynamic team that is rebuilding and is eager to welcome a like-minded individual looking to grow their skills in payroll and HR. This role involves handling payroll for over 120 employees across multiple states while supporting HR operations and employee queries. The ideal candidate will navigate a hybrid work environment, requiring a proactive and solution-oriented mindset. Responsibilities Serve as the point of contact for all timesheet-related inquiries, assisting managers and employees to ensure timely and accurate submissions. Monitor timesheets to identify and resolve discrepancies, obtaining necessary approvals to meet payroll deadlines. Process biweekly payroll for more than 120 exempt and non-exempt employees across multiple states with a high level of accuracy. Handle regular, off-cycle, and bonus payrolls, including manual checks for adjustments and final pay for terminations. Ensure proper processing of wage garnishments, tax withholdings, and benefit deductions. Prepare and maintain payroll reports, including quarterly and year-end filings. Participate in weekly team meetings to review issues, share feedback, and support continuous improvement. Oversee wage garnishments, tax configurations, and benefit deductions; coordinate with HRIS and tax agencies to resolve escalated issues and ensure regulatory compliance. Prepare, analyze, and interpret payroll and workforce reports to support audits, budgeting, and informed decisions. Provide expert guidance on payroll, HRIS, 401(k), and timekeeping policies, interpreting regulations and resolving issues. Assist with onboarding and terminations, salary and job description reviews, and benefit administration. Answer employee questions about benefits or payroll discrepancies, and assist with ER situations surrounding payroll or benefits. Coach managers and employees on issues related to payroll. Plan team events and holiday parties. Participate in HR and payroll meetings, share insights, and support process improvements and HR initiatives. Ensure HRIS data accuracy across employees, payroll, and benefits records and support system enhancements. Essential Skills 3-5+ years of experience in full-cycle payroll. 3-5+ years of overall HR experience. Familiarity with payroll systems, such as Paylocity, is ideal. Strong understanding of payroll policies, including final hours, garnishments, taxes, and deductions. Experience in multi-state payroll processing. Knowledge of HR processes, such as onboarding, offboarding, benefits, and salary adjustments. Experience in benefits administration and HRIS management. Proficiency in Microsoft Excel, including VLOOKUP and pivot tables. Additional Skills & Qualifications Experience with employee relations issues is a huge plus. Knowledge of employment law. Experience with HRIS implementation is a huge plus. Work Environment This position is a hybrid role requiring at least one day onsite, preferably two to three days a week. Initial training will be conducted 100% onsite, which may last from two to six weeks. Standard hours are 9 AM to 5 PM, but flexibility is needed for unexpected employee queries and busy periods, such as month-end and system implementations. The culture promotes a start-up mindset, encouraging proactive problem-solving and innovation. Professionalism is key, as the role involves interaction with Directors, VPs, and C-Suite executives. A willingness to learn through on-the-job training rather than traditional classroom settings is essential. Job Type & Location This is a Contract to Hire position based out of Brea, CA. Pay and Benefits The pay range for this position is $33.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Brea,CA. Application Deadline This position is anticipated to close on Jan 2, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The HR Payroll Specialist will handle payroll for over 120 employees across multiple states and support HR operations and employee queries. Responsibilities include processing biweekly payroll, monitoring timesheets, and ensuring compliance with payroll policies.