HR/Payroll Mngr at Oak Manor Inc

Schulenburg, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

0.0

Posted On

10 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Payroll Processing, Administrative Support, Record Maintenance, Onboarding, Compliance, Confidentiality, Data Entry, Timekeeping, HRIS, Texas HHSC Regulations, CMS Regulations, Labor Law Compliance, Employee Relations, Auditing Support, Scheduling

Industry

Mental Health Care

Description

Description The Administrative Clerk – HR & Payroll supports the daily administrative operations of the skilled nursing facility with a primary focus on human resources and payroll functions. This position plays a key role in maintaining accurate employee records, supporting payroll processing, assisting with onboarding and compliance, and ensuring adherence to Texas HHSC, CMS, and labor regulations. The role requires a high level of confidentiality, organization, and attention to detail. Administrative Duties Provide general clerical and administrative support including filing, scanning, data entry, and correspondence Answer and direct phone calls, emails, and visitors in a professional manner Maintain organized electronic and paper records in accordance with facility policy Assist with scheduling meetings, orientations, interviews, and in-services Support the Administrator, DON, and department heads with administrative tasks as assigned Human Resources Duties Assist with new hire onboarding, including completion of employment packets, I-9 verification, and orientation documentation Maintain employee personnel files in compliance with CMS, Texas HHSC, and facility requirements Track employee licenses, certifications, background checks, immunizations, and mandatory training Assist with recruitment activities including posting positions, collecting applications, and scheduling interviews Process employee status changes such as promotions, transfers, leaves of absence, and terminations Respond to routine HR inquiries and escalate issues to the Administrator or HR leadership as appropriate Support compliance with federal and state labor laws, including FLSA and Texas Workforce Commission requirements Payroll Duties Collect, review, and enter employee timekeeping information accurately and timely Assist with processing bi-weekly or weekly payroll in accordance with facility policies Verify hours worked, overtime, PTO, and pay differentials Address payroll discrepancies and work with department heads to resolve issues promptly Maintain payroll records and documentation for audits and reporting purposes Assist with payroll-related reports, reconciliations, and survey requests Compliance & Confidentiality Maintain strict confidentiality of employee, payroll, and facility information Ensure compliance with HIPAA, CMS regulations, and Texas HHSC standards Assist during surveys, audits, and desk reviews as requested Requirements High school diploma or equivalent required; associate degree preferred Minimum of 1–2 years of administrative, HR, or payroll experience preferred Experience in a skilled nursing or healthcare setting strongly preferred Familiarity with payroll systems, HRIS, and timekeeping software preferred

Responsibilities

The Administrative Clerk supports daily administrative operations focusing primarily on human resources and payroll functions, including maintaining accurate employee records and assisting with payroll processing. Key duties involve supporting onboarding, ensuring compliance with regulations like Texas HHSC and CMS, and handling general clerical tasks.