JOB SUMMARY:

The Human Resources (HR) Receptionist and Assistant serves as the first point of contact in Human Resources with visitors and employees. This role requires proficiency in clerical work that includes maintaining accurate filing of personnel files, correspondence, submitting invoices and receipts, drafting department notices, and maintaining established processes in the department. This role requires a high level of confidentiality, professionalism and excellent interpersonal skills. This position provides administrative support to the HR Department.

QUALIFICATIONS AND SKILLS:

• Desired Education, Knowledge and Experience:
  o High School Diploma or GED.
  o Office Administration Certificate is an asset.

o Knowledge of Tsuut’ina Nation culture, identity, traditions, language, ceremonies, traditional protocols and institutions is an asset.

• Personal Attributes:

o Strong attention to detail , organizational and time management skills.
o Strong communication and interpersonal skills.
o Analytical, problem-solving, and decision-making skills.
o Ability to work under pressure and multitask.
o Demonstrated cultural and political sensitivity.
o Ability to uphold high standards of ethics, integrity, confidentiality, and professionalism.
o Reliable, punctual, and consistently presents a professional demeanor.
o Able to work independently with minimal supervision, as well as collaboratively within a team.

o Proficient in Microsoft 365 (Word, Outlook, Excel) and other relevant software.

• General Employment Requirements:

o Valid Alberta Driver’s License with reliable and insured transportation.
o Criminal Record Check.
o Oath of Confidentiality.

• Administrative Support – provide administrative support to ensure smooth operations of the department. Assist the HR Assistant with preparing documents such as employment contracts, offer letters, and internal memos. Receive, screen, sort, and promptly distribute incoming correspondence, and all forms of communication accurately and in a timely manner. Distribute HR information, policies, procedures and memorandums to the appropriate individuals and departments as requested. Maintain the cleanliness of common areas in the office. Monitor and maintain the office inventory.
• Records and Information Management – maintain strict confidentiality and safeguard confidential information, securing paperwork in cabinets. Create and maintain a database of all HR files and ensure accurate and comprehensive personnel records. Sort all documents alphabetically and according to content, dates, and significance.
• Communication and Employee Service – greet visitors and notify appropriate individuals. Respond to internal and external Human Resources related inquiries from clients, department managers, business partners, and other parties. Maintain a positive and professional image of the organization when interacting with employees, clients, visitors, and other external stakeholders.
• Cover for the Main Reception when requested.
• Other duties as requested or required.