HR Receptionist - Corporate. at Reiter Affiliated Companies

Oxnard, California, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jul, 26

Salary

0.0

Posted On

07 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front desk operations, Multi-line phone system, Microsoft Office Suite, Data entry, Customer service, Organizational skills, Time management, Bilingual (English/Spanish), Communication, Interpersonal skills, Onboarding support, Administrative support, Conflict management, Attention to detail, Confidentiality

Industry

Farming

Description

Job Contributions and Key Responsibilities Reception Duties: * Answer and route incoming phone calls timely and in a courteous manner. * Greet employees, customers, vendors and visitors warmly and notify corresponding employees of the visitor and/or vendor. * Sign in all visitors, assign badge and show visitors to destination, if applicable. * Maintain a clean and organized workstation. Company Communications: * Prepare communication informational materials on upcoming events, new hires, terminations, and local news by communicating with Corporate HR and post on SharePoint. * Send information and reminders on company events via the Company intranet. * Collaborate with Communications on yearly calendar of events. * Update Birthday information for Admin EEs. * Distribute to districts and post printed material at the Corporate office. Office Administration: * Order office supplies and postage. * Record and maintain logs for incoming packages, visitors, and employee berry orders. * Secure main office doors. * Manage incoming/outgoing mail to include internal mail distribution such as separating mail for each department, notifying employees of packages, and making pickup requests. Corporate HR Administration: * Support with data entry and filing. * Support the recruiting process background checks. * Support onboarding process, to include but not limited to: obtaining needed supplies (office supplies, p-card, badge, nameplate, and business cards), setting up required account(s). * Ensure and follow up with IT that new hire equipment and supplies are available and set up prior to new employee’s start date. * Create email addresses and update title change and any information change on Active Directory. * Scan, Code and submit invoices. * Prepare and update New Hire orientation packets. * Mail/Fax DE 34 reports. Project Management Support: * Coordinate Corporate HR department company events. * Manage the berry request program which includes tracking, email confirmation, requesting information from a third party, make needed modifications, picking up order (once a week), notifying employees of berry arrival, sending submitted order to accounts payable, and keep track of berry allowance. * Support with printing YoS certificates, RAC Stars and order plaques and recognition items. * Ordering of RAC Star Hats and ensure inventory is sent to all districts. Other duties as assigned Knowledge, Skills and Abilities Knowledge: * Front desk duties * Multiple-line phone system * Microsoft Office Suite Skills: * Excellent interpersonal skills, to including a professional and diplomatic demeanor * High level of organizational and time management skills * Demonstrate a sense of urgency and self-starter * Customer service * Communicate fluently (verbal, written, listening and presentation) in English and Spanish required Abilities: * Promote RAC’s values – Honesty, Fairness and Respect * Inspire and promote teamwork and positive morale among all employees * Support all processes toward the achievement of RAC’s objectives * Must exercise confidentiality and discretion with confidential HR matters Competencies * Outward Mindset – Intermediate/Inconsistent * Effective Execution – Advanced/Proficient * Conflict Management – Intermediate/Inconsistent * Service Orientation – Advanced/Proficient * Achievement Orientation – Advanced/Proficient * Self-Management – Intermediate/Inconsistent * Accountability - Advanced/Proficient * Collaboration - Advanced/Proficient * Sense of Urgency - Advanced/Proficient * Strategic Patterning – Intermediate/Inconsistent * HR Operational Excellence – Intermediate/Inconsistent * Labor Relations – Intermediate/Inconsistent * Talent Management - Basic/Learning * Culture Deployment - Basic/Learning Education Level: * High School Diploma Years of experience: * Minimum 3 years’ experience working in an office environment to include front desk and data entry. Licenses: * Valid California Driver’s license and ability to be insured under the company insurance. Languages * English Spoken:

Responsibilities

The HR Receptionist is responsible for managing front desk operations, including greeting visitors and routing calls, while providing administrative support to the Corporate HR department. Key tasks include coordinating company events, managing office supplies, and assisting with the new hire onboarding process.