HR RECEPTIONIST at TPIS

Guayama, Puerto Rico, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

12.0

Posted On

05 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Customer Service, Organization, Multitasking, Microsoft Office, Attention To Detail, Professional Communication, Time Management, Confidentiality, Data Entry, Scheduling, Document Management

Industry

Education Administration Programs

Description

Location: Salinas, PR Department: Operations Reports To: Operations Manager Position Summary The Bilingual Receptionist serves as the first point of contact for candidates, employees, clients, and visitors. This role is responsible for maintaining a professional front desk presence while providing administrative support to the Operations and Recruiting teams. The ideal candidate is organized, detail-oriented, customer-focused, and able to manage a high-volume, fast-paced environment while communicating effectively in both English and Spanish. Key Responsibilities • Greet and assist visitors, candidates, and employees in a professional and courteous manner. • Answer and direct incoming phone calls in English and Spanish. • Schedule orientations, interviews, and training appointments. • Maintain sign-in logs and visitor documentation. • Assist with onboarding paperwork and ensure forms are completed accurately. • Scan, upload, and organize documents in company systems (HRIS, Bullhorn, etc.). • Coordinate with recruiters and operations staff regarding candidate arrivals. • Monitor front desk email and respond promptly. • Maintain office organization and ensure reception area is presentable. • Support data entry and administrative tasks as assigned. • Handle confidential information with discretion. Qualifications • Fully bilingual (English & Spanish) – verbal and written proficiency required. • High school diploma or equivalent (associate’s degree preferred). • Minimum 1–2 years of receptionist, administrative, or customer service experience. • Strong organizational and multitasking skills. • Proficiency in Microsoft Office (Word, Excel, Outlook). • Ability to work in a fast-paced, deadline-driven environment. • Professional appearance and demeanor. • Strong attention to detail and accuracy. Preferred Skills • Experience in staffing, recruiting, training center, or HR environment. • Familiarity with HRIS or applicant tracking systems. • Experience handling onboarding or compliance documentation. • Ability to manage high foot traffic and multiple phone lines. Work Environment • Office-based role with frequent interaction with candidates and employees. • May require occasional early morning support for orientations. • High-volume environment with multiple priorities. Core Competencies • Professional Communication • Customer Service Orientation • Organization & Time Management • Confidentiality & Integrity • Problem-Solving Skills TPIS es un empleador que ofrece igualdad de oportunidades (Empleador EEO / Acción Afirmativa para mujeres / Discapacitados / Veteranos). Cumplimos con todas las leyes federales, locales y estatales con respecto a la no discriminación)

Responsibilities

The Bilingual Receptionist acts as the primary contact for candidates, employees, and visitors, managing the front desk presence professionally. Key duties include answering calls in English and Spanish, scheduling appointments, assisting with onboarding paperwork, and organizing documents within company systems.