HR Services Operations Executive at FUJIFILM Business Innovation

, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

04 Oct, 26

Salary

0.0

Posted On

06 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Administration, Statutory Reporting, Data Validation, Stakeholder Coordination, Microsoft Office, Analytical Thinking, Confidentiality Management, HR Compliance, SOP Development, Vendor Management

Industry

IT Services and IT Consulting

Description

RESPONSIBILITIES: * Responsible for end-to-end payroll administration, perform as payroll preparer and checker with the following responsibilities: * Manage payroll schedule and ensure all parties adhere to defined payroll activities and timeline. * Co-ordinate with local HRBP on payroll data gathering and validation. * Perform payroll data checking to ensure payroll data is complete and accurate, work with related parties to resolve payroll data issue until successful payroll data submission for payroll processing. * Access to various systems/applications to validate payroll data (such as the correct use of pay elements for recurring payment and one-time payment, completeness of time and attendance data). Monitor and validate onboarding & offboarding for accurate payroll processing. * Liaise with local HRBP for payroll data clarification (such as bonus payment, salary adjustment, full and final payment) to ensure complete and accurate payroll data is captured for payroll processing. * Validate payroll processing outputs and reports. * Co-ordinate and manage payroll sign off as well as bank file approval. * Process and manage various statutory reporting such as income tax reporting, pension, insurance contribution to local government. * From time to time, compiling and calculate various payroll simulation for HRBP to make various business decision. * Provide Level 2 support for manager’s and employee’s payroll related queries as well as system guidance. Escalate to Level 3 for support as and when required. * Work with SUBSI and vendor on payroll change request. * Validate invoices from vendor to ensure services are properly charged by vendor. * Handling and process recharges in and out of various FUJIFILM group of companies. * Work with Finance to on payroll provisioning, payroll journal submission and bank reconciliation. * Prepare various reports according to SUBSI’s requirements. * Maintain employee Digital Personnel Files to support digitization of record. * Liaise with vendor and internal organizations (Finance, IT and Compliance) to ensure seamless payroll and time & attendance processes/services. * Maintain a working knowledge of relevant laws, regulations and best practices to ensure optimal value and full regulatory compliance. Develop and maintain SOP/Work Instruction/User Manual/User Guide/Communication Material as and when required. * Any other task/project that may be assigned from time to time. REQUIREMENTS: * At least 3 years of working experience in Payroll or HR field, preferably in a Shared Services environment. * Bachelor’s Degree in related field. * Knowledgeable of HR disciplines. * Good communication skills and strong attention to details. * IT literacy in Microsoft Office suite. * Ability to maintain confidentiality and handle sensitive information. * Meticulous Attention to Detail * Analytical Thinking About Us FUJIFILM Business Innovation Malaysia Sdn. Bhd., a MSC status Company which is wholly owned by FUJIFILM Business Innovation Asia Pacific Pte Ltd (Singapore). Its main activity involves in providing shared services of Technical Support, Customer Support, On-line Support and Finance Services Operation to all affiliated Company under the umbrella of FUJIFILM Business Innovation across Asia Pacific. At Fujifilm we create innovative products and deliver effective solutions in a wide variety of fields to server society, contribution to the quality of life, and enhance environmental sustainability.

Responsibilities

Manage end-to-end payroll administration, including data gathering, validation, and statutory reporting. Coordinate with HRBPs and vendors to ensure accurate payroll processing and maintain digital personnel records.