HR SPECIALIST, COMPLIANCE & TRAINING

Yountville, CA
Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty.

JOB SUMMARY:

We are seeking a meticulous and proactive HR Compliance & Training Specialist to manage regulatory compliance, policy oversight, and training execution across Estate Yountville. This high-impact role ensures legal compliance, supports operational excellence, and promotes a culture of accountability and learning. The ideal candidate is experienced in California labor law, benefits administration, and employee recordkeeping, and is confident navigating complex HR systems and requirements independently.

REQUIRED QUALIFICATIONS

• 4+ years of HR experience with a strong focus on compliance, audits, training administration, and employee documentation.
• In-depth knowledge of California labor laws, wage and hour compliance, benefits administration, and employee recordkeeping best practices.
• Proficiency in HRIS platforms, payroll/timekeeping systems (ADP preferred), and benefits systems.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities independently.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and department leaders.
• PHR or SHRM-CP certification a strong plus
  Hotel Villagio & Vintage House offer an attractive compensation and benefits package and the opportunity to be part of a dynamic team.
  The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Ensure HR compliance through regular audits of employee files, timekeeping records, benefit enrollment data, terminations, and training completions.
• Oversee administration of employee benefits, including new hire enrollments, 401(k) contributions, COBRA processing, payroll deduction audits, and system updates.
• Manage Workers’ Compensation processes including reporting, documentation, carrier coordination, and manager training.
• Lead safety and compliance initiatives, including quarterly safety meetings, hazard tracking, labor law posting updates, and ADA accommodation monitoring.
• Track and manage mandatory trainings, supporting both virtual and in-person formats, while developing new programs based on legal or policy changes.
• Maintain driver compliance by monitoring MVRs, insurance enrollment, and monthly list audits in partnership with department heads.
• Post and monitor job openings and conduct monthly audits of open roles with hiring managers.
• Prepare annual compliance reports, such as EEO-1 filings, and ensure ongoing adherence to federal and state regulations.