HR Specialist at Crawford Memorial Hospital

Robinson, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

31.25

Posted On

21 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment, Application Review, Interviewing, Reference Checks, Pre-screening, Record Maintenance, Orientation, Compliance, HRIS Data Entry, Interpersonal Skills, Customer Service, Conflict Resolution, Organizational Skills, Time Management, Analytical Skills, Problem-Solving

Industry

Hospitals and Health Care

Description

Job Title: HR Specialist Department: Human Resources Reports To: Chief Human Resources Officer Direct Reports: None FLSA Classification: Non-Exempt Work Location: In-person Position Summary The HR Specialist is responsible for aspects of the employment process including recruitment activities, posting ads/positions, application and application review, interviewing, reference checks, and pre-screening processes. Maintains new hire/applicant records. Responsible for providing Orientation and initial mandatory education and attends/coordinates recruitment activities. General Duties, Tasks and Responsibilities * Maintains complete and accurate messages from staff, customers and visitors; handles inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff. * Coordinates and reviews job postings, applications, and advertising processes; coordinates and assists in interview processes; extends offers of employment to successful candidates and ensures follow up communication to all other candidates are completed in a timely manner. * Maintains applications, career sites, and forms as appropriate; ensures employment postings are accurate, up to date and in compliance with all laws and regulations. * Participates in recruitment activities and events. * Collaborates with Employee Health to ensure new employee health requirements are cleared. * Conducts required checks for new employees and ensures all employment items are cleared and necessary processes are completed (includes background checks, I-9, etc.). Obtains initial OIG check and then provides information to Compliance. * Responsible for coordinating new employee orientation; participates by presenting HR related policies and benefits; works collaboratively with interdisciplinary team members for scheduling other topics and staff that support the mission and culture of the hospital. * Works with appropriate areas to coordinate observation students and contracts as appropriate; maintains and tracks student and contract files for compliance with terms. * Reviews, tracks, and documents compliance of employees with organizational initial mandatory educational program upon orientation. * Ensures initial job licensure per position requirement is active and in good standing through primary source verification, records and files. * Inputs data into Human Resources Information System (HRIS); ensures accuracy in data entry; tracks and records HR-related items for reporting purposes. * Serves as back-up to the HR Assistant and works in coordination with the HR Generalist. * Creates and maintains appropriate records, files and/or logs; files materials appropriately in a timely manner; audits systems for accuracy; summarizes requested data for reporting purposes. * Ensures plan provisions are followed; reviews and ensures policies, procedures and forms are in accordance to maintain compliance; maintains required employment postings. * Maintains compliance with federal, state and local laws and regulations, accreditation standards, and recommended best practices,. * Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. * Maintains the integrity and confidentiality of human resource files, records, data and activities. * Complies with all established safety procedures to ensure a safe environment for patients, visitors and staff. * Participates in performance improvement activities. * Performs other duties as assigned. Education Requirements * Bachelor's Degree in Human Resources, Business, or closely related field preferred. Experience Requirements * Human Resources minimum 1 year preferred. Computer Skills * Experience utilizing social media for business. * Strong computer skills including Microsoft Word, Excel, PowerPoint and Outlook. Additional Skills * Ability to work independently, prioritize and complete tasks in a timely manner * Excellent verbal and written communication skills. * Excellent interpersonal, customer service, and conflict resolution skills. * Excellent organizational skills and attention to detail. * Working understanding of human resource principles, practices and procedures. * Excellent time management skills with a proven ability to meet deadlines. * Ability to function well in a high-paced and at times stressful environment. * Ability to balance multiple priorities. * Knowledge of state, federal, accreditation and regulatory agency laws and requirements * Strong analytical and problem-solving skills. * Ability to prioritize tasks and to delegate when appropriate. * Ability to act with integrity, professionalism, and confidentiality. * Thorough knowledge of employment-related laws and regulations. * Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Responsibilities

The HR Specialist manages various aspects of the employment process, including recruitment activities such as posting, reviewing applications, interviewing, and conducting reference checks, while maintaining accurate new hire and applicant records. This role is also responsible for coordinating new employee orientation, presenting HR policies and benefits, and ensuring compliance with initial mandatory education requirements.