HR Specialist I || Columbus, GA at Rolling Hills Food Services, LLC

Columbus, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Record-Keeping, Confidentiality, Attendance Policies, HR Procedures, Communication Skills, Organizational Skills, Time Management, Data Entry, HRIS Familiarity, Microsoft Suite, CRM Software, Unionized Environment Experience, Policy Compliance, Employee Support, Escalation Protocols

Industry

Description

DEPARTMENT: Human Resources REPORTS TO: HR Manager / HR Assistant Manager FLSA STATUS: Exempt (Salaried) -------------------------------------------------------------------------------- POSITION SUMMARY The HR Specialist – Level I is responsible for monitoring, tracking, and documenting employee attendance activity in accordance with Company policy and the Collective Bargaining Agreement (CBA). This role performs first-level HR administrative functions related to attendance, timekeeping discrepancies, and policy compliance, and escalates attendance violations to HR Management for review and action. -------------------------------------------------------------------------------- ESSENTIAL DUTIES AND RESPONSIBILITIES ATTENDANCE & TIMEKEEPING * Track and monitor employee attendance points, tardiness, call-outs, early departures, and no-call/no-shows in accordance with Company policy and the CBA. * Maintain accurate and up-to-date attendance records within HRIS and internal tracking systems. * Identify Level I violations and attendance violations and prepare documentation for HR Manager review. * Verify attendance exceptions, including approved leave, medical documentation, jury duty, and other CBA-protected absences. * Coordinate with managers to clarify attendance discrepancies prior to escalation. DOCUMENTATION & REPORTING * Prepare attendance summaries, reports, and trend analyses for HR leadership. * Ensure all attendance documentation is complete, timely, and compliant with Company policy. * Assist in compiling documentation related to counseling notices, warnings, or investigations as directed by HR Management. * Maintain confidentiality of all employee records and HR documentation. POLICY COMPLIANCE & EMPLOYEE SUPPORT * Serve as a point of contact for employees with questions regarding attendance policy and point balances. * Provide clear explanations of attendance policy without interpreting or modifying policy language. * Support HR investigations by gathering records and factual data only (no determinations). COORDINATION & ESCALATION * Escalate attendance issues meeting Level I thresholds to the HR Manager or HR Assistant Manager. * Communicate consistently with HR leadership regarding attendance trends or recurring issues. -------------------------------------------------------------------------------- SCOPE OF AUTHORITY * May track, document, and report attendance violations. * May recommend escalation to HR Management. -------------------------------------------------------------------------------- QUALIFICATIONS REQUIRED * College Degree or equivalent. * 1–2 years of administrative, HR, or date-entry experience. * Strong attention to detail and record-keeping skills. * Ability to handle confidential information with discretion. * Basic understanding of attendance policies and HR procedures. PREFERRED * Experience working in a unionized environment. * Familiarity with HRIS, payroll, or timekeeping systems. * Advanced Data-Entry Ability * Familiarity with Microsoft Suite, Outlook, CRM Software * Able to lift 20-30 lbs * Strong Organizational Skills * Coursework or certification in Human Resources (SHRM, HRCI, or similar). -------------------------------------------------------------------------------- KNOWLEDGE, SKILLS & ABILITIES * Working knowledge of attendance and timekeeping processes. * Strong written and verbal communication skills. * Ability to remain neutral, factual, and compliant in employee interactions. * Strong organizational and time-management skills. * Ability to follow escalation protocols precisely. -------------------------------------------------------------------------------- WORK ENVIRONMENT * Office and administrative environment. * Heavy Filing * Regular interaction with HR leadership, managers, and employees. * Occasional exposure to sensitive or confidential employee matters. -------------------------------------------------------------------------------- DISCLAIMER This job description is not intended to be all-inclusive. Duties may be modified at management’s discretion in accordance with business needs, Company policy, and the Collective Bargaining Agreement. Rolling Hills Food Services, LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, including veterans and individuals with disabilities, in accordance with applicable federal, state, and local laws. Qualifications DEPARTMENT: Human Resources REPORTS TO: HR Manager / HR Assistant Manager FLSA STATUS: Exempt (Salaried) -------------------------------------------------------------------------------- POSITION SUMMARY The HR Specialist – Level I is responsible for monitoring, tracking, and documenting employee attendance activity in accordance with Company policy and the Collective Bargaining Agreement (CBA). This role performs first-level HR administrative functions related to attendance, timekeeping discrepancies, and policy compliance, and escalates attendance violations to HR Management for review and action. -------------------------------------------------------------------------------- ESSENTIAL DUTIES AND RESPONSIBILITIES ATTENDANCE & TIMEKEEPING * Track and monitor employee attendance points, tardiness, call-outs, early departures, and no-call/no-shows in accordance with Company policy and the CBA. * Maintain accurate and up-to-date attendance records within HRIS and internal tracking systems. * Identify Level I violations and attendance violations and prepare documentation for HR Manager review. * Verify attendance exceptions, including approved leave, medical documentation, jury duty, and other CBA-protected absences. * Coordinate with managers to clarify attendance discrepancies prior to escalation. DOCUMENTATION & REPORTING * Prepare attendance summaries, reports, and trend analyses for HR leadership. * Ensure all attendance documentation is complete, timely, and compliant with Company policy. * Assist in compiling documentation related to counseling notices, warnings, or investigations as directed by HR Management. * Maintain confidentiality of all employee records and HR documentation. POLICY COMPLIANCE & EMPLOYEE SUPPORT * Serve as a point of contact for employees with questions regarding attendance policy and point balances. * Provide clear explanations of attendance policy without interpreting or modifying policy language. * Support HR investigations by gathering records and factual data only (no determinations). COORDINATION & ESCALATION * Escalate attendance issues meeting Level I thresholds to the HR Manager or HR Assistant Manager. * Communicate consistently with HR leadership regarding attendance trends or recurring issues. -------------------------------------------------------------------------------- SCOPE OF AUTHORITY * May track, document, and report attendance violations. * May recommend escalation to HR Management. -------------------------------------------------------------------------------- QUALIFICATIONS REQUIRED * College Degree or equivalent. * 1–2 years of administrative, HR, or date-entry experience. * Strong attention to detail and record-keeping skills. * Ability to handle confidential information with discretion. * Basic understanding of attendance policies and HR procedures. PREFERRED * Experience working in a unionized environment. * Familiarity with HRIS, payroll, or timekeeping systems. * Advanced Data-Entry Ability * Familiarity with Microsoft Suite, Outlook, CRM Software * Able to lift 20-30 lbs * Strong Organizational Skills * Coursework or certification in Human Resources (SHRM, HRCI, or similar). -------------------------------------------------------------------------------- KNOWLEDGE, SKILLS & ABILITIES * Working knowledge of attendance and timekeeping processes. * Strong written and verbal communication skills. * Ability to remain neutral, factual, and compliant in employee interactions. * Strong organizational and time-management skills. * Ability to follow escalation protocols precisely. -------------------------------------------------------------------------------- WORK ENVIRONMENT * Office and administrative environment. * Heavy Filing * Regular interaction with HR leadership, managers, and employees. * Occasional exposure to sensitive or confidential employee matters. -------------------------------------------------------------------------------- DISCLAIMER This job description is not intended to be all-inclusive. Duties may be modified at management’s discretion in accordance with business needs, Company policy, and the Collective Bargaining Agreement. Rolling Hills Food Services, LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, including veterans and individuals with disabilities, in accordance with applicable federal, state, and local laws.

Responsibilities

The HR Specialist I is responsible for monitoring and documenting employee attendance in accordance with company policy and the Collective Bargaining Agreement. This role includes tracking attendance, preparing reports, and supporting HR investigations.