The HR Specialist is a key contributor to the Human Resources team, supporting essential functions with a primary focus on multistate employee onboarding, leave management, and regulatory compliance. This role ensures a seamless and engaging new hire experience, oversees vendor relationships, and supports various stages of the employee lifecycle.
Additionally, the HR Specialist plays a pivotal role in fostering a positive workplace culture through effective orientation programs and team engagement initiatives. Success in this role requires a passion for process improvement and implementation, with a continuous drive to streamline operations and enhance the efficiency of HR services.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree required; PHR or SHRM-CP preferred
• 3+ years in an HR support role preferred
• 1+ years of leave management experience a strong plus
• Strong analytical, research, and problem-solving skills
• Proficient in Microsoft Office 365, especially Excel
• Quick to learn HRIS, payroll, and related systems
• Strong interpersonal skills with both hourly and salaried staff
• Proven ability to build effective relationships across all levels
• Broad HR knowledge, including recruitment, employee relations, and compliance
• Excellent written, verbal, and listening skills; team-oriented
• Trustworthy, approachable, and exercises sound judgment with sensitive information
• Able to analyze issues, identify solutions, and take initiative
• Highly organized, self-directed, and adaptable in a fast-paced environment
• In person travel within the service territories of Silver Eagle required
• A valid Texas Driver’s License, preferred
• Military experience equivalency may substitute for some requirements

Onboarding & Orientation:

• Coordinate and execute multistate onboarding processes, including all candidate offers, communication, background checks, physical/drug testing, and integration into the HRIS.
• Serve as the primary point of contact for new hires throughout onboarding.
• Lead new hire orientation, ensuring compliance with policies, procedures, and cultural integration.
• Maintain security badge access and manage permissions across multiple branch locations.

Multistate Leave Management:

• Administer, track, and report on all types of employee leaves (FMLA, ADA, etc.) in compliance with federal, state, and local laws.
• Communicates leave status updates to HR Business Partners and key stakeholders.
• Work closely with third-party leave vendors to ensure accurate and timely service delivery.
• Compliance & Documentation:
• Ensure full I-9 compliance including auditing and documentation.
• Develop and prepare regular dashboards and reports (onboarding, leaves, surveys) for HR and business leadership.

Vendor & Program Management:

• Act as the primary liaison for HR-related vendors including uniform store, background check, unemployment claims, and service award provider
• Oversee company uniform store administration and inventory offerings.

Employee Engagement & Support:

• Oversee new hire and exit surveys; analyze and report findings to drive experience improvement.
• Plan and coordinate department meetings, agendas, and employee birthday calendars.
• Lead or assist with planning department team building and engagement events.
• Support training initiatives and learning activities.

Cross-Functional & Backup Support:

• Serve as backup support to HR Business Partners in employee relations, administrative tasks, and special projects.
• Respond to general HR inquiries or route to appropriate team members.
• Identify and recommend opportunities for process and system enhancements across HR functions.
• Perform additional duties and projects assigned to support the HR function.